Administrative Coordinator within Support Functions

Landskrona Omsorg AB is a municipal company that offers care and nursing homes, health and medical care, home care, and support and services for people with disabilities. The company will operate all municipal care services in Landskrona starting in 2025 and is owned by Landskrona city.

We are 1,100 employees working to ensure that everyone in the municipality can live safe and independent lives, even when they need help. We operate according to our values BRA, where B stands for meeting, R for results, and A for responsibility. Our values should permeate all our operations, and we aim to be a workplace where you feel joy and pride in your work.

We are nursing assistants, support assistants, nurses, occupational therapists, and many more. Some are at the beginning of their careers, while others have many years of experience. We come from Landskrona, Skåne, and all over the world. Together, we are Landskrona Omsorg.

With courage, perseverance, and decisiveness, we lay a solid foundation for our employees, meeting our users with curiosity and respect. For everyone living here today. And for everyone who will live here in the future. Welcome!

JOB DESCRIPTION

Do you want to work in a central role where you contribute to structure, coordination, and create quality for employees and customers?

We are now looking for an administrative coordinator within Support Functions with a focus on the scheduling process. The role is a key function with an overarching mission to coordinate and support the work within the scheduling process in the operational area. Support Functions include LSS operations such as group and service housing, daily activities, housing support, and personal assistance. Within each unit, there is a scheduler responsible for the scheduling process locally. In this role, you will work broadly for the area and serve as support and a coordinating function for the schedulers. The position is a combined role where, in addition to the coordination assignment, you also work operationally with scheduling and administrative tasks within personal assistance. You will be part of the Support Functions LSS administration, which consists of a team of administrative roles that provide administrative support to the entire operational area of Support Functions.

The tasks include, among others:

• Coordinate and support the work within the scheduling process and be a support for unit-based schedulers.
• Be the convener for meetings and ensure that information and routines within the scheduling process are communicated and anchored.
• Be responsible for the introduction of new schedulers and contribute to knowledge exchange within the area.
• Contribute to structure, consensus, and quality in the scheduling process.
• As part of the assignment, you will also work operationally within personal assistance with scheduling, time reporting, and other administrative tasks.

Our Offer:

We offer a central and varied role where you both support and coordinate the scheduling process within Support Functions and work operationally with administrative tasks within personal assistance. You will become part of an engaged administrative team and have the opportunity to contribute to structure, quality, and development in an organization that makes a difference.

QUALIFICATIONS

We are looking for someone who is passionate about sustainable staffing solutions, has an eye for scheduling planning, and sees the connection between scheduling, work environment, and quality in the operation.

As a person, you are unpretentious, solution-oriented, and communicative. You have good collaboration skills and find it easy to create trusting relationships within the organization. You have drive and commitment to developing the scheduling process and can adapt your working methods to the needs of the operation. You work in a structured and analytical way from a holistic perspective for the area and contribute to common working methods and quality in the scheduling work.

Requirements for the position:

• High school education.
• Documented experience of working with the scheduling process and scheduling planning within care and nursing.
• Good understanding of working time legislation and collective agreements related to scheduling.
• Good administrative skills and experience working in digital systems.

Meritorious:

• Post-secondary education in administration, HR, staffing, or other education deemed relevant by the employer.
• Experience with Time Care Planning or other scheduling systems.
• Experience in scheduling within LSS operations.
• Experience in coordinating assignments.

In this recruitment, we ask you to attach your CV and answer a number of selection questions.

The purpose of the selection questions is to create a more efficient and fair recruitment process, where all candidates are assessed based on the same competence-based criteria.

For the position, a criminal record extract is required, the register you need to order is called 'Work in the home with the elderly and people with disabilities'.

Welcome with your application!

OTHER

Employer information: https://www.landskrona.se/jobbailandskronastad (https://www.landskrona.se/jobbailandskronastad)

To ensure the quality of the recruitment process in Landskrona city, we use the recruitment tool Visma Recruit. Therefore, we ask you to submit your application via Visma Recruit by clicking on the application link in the ad. An application to Landskrona city is a public document, and your personal data is handled according to GDPR.

As we have already decided on the recruitment channels we wish to use for this recruitment, we kindly ask not to be contacted for further offers regarding competence mediation and advertising and recruitment assistance.

If you as an applicant have protected personal information, you need to contact the recruiting manager to gain access to the selection questions. You send your application to the HR department by mail or submit it at the reception, addressed to the HR unit where you also indicate the reference number of the ad.

In your application, you need to specify how you would like to be contacted by the recruiting manager. Your application will be marked confidential and kept for two years even if you are not employed with us. After that, the documents will be destroyed. You can read more about how we handle your personal data at https://www.landskrona.se/kommun-och-politik/sa-behandlar-landskrona-stad-personuppgifter/ (https://www.landskrona.se/kommun-och-politik/sa-behandlar-landskrona-stad-personuppgifter/).