Vacant job

About the Company

Vossloh Rail Services Scandinavia is one of the leading railway contractors in the Nordic region and part of the global Vossloh Group. With a wide range of services in maintenance, construction, logistics, installation, and consulting, we deliver smart, innovative, and sustainable solutions for the railway systems of the future. We work closely with our customers in the Scandinavian railway infrastructure and are a modern, forward-thinking alternative to the larger players in the market.

At the same time, we are a family-oriented organization with experienced colleagues, extensive technical expertise, and a culture characterized by collaboration, a desire for development, and long-term thinking. Here, you get the security of a global corporation combined with the flexibility of a company that continues to grow and gain market share.

We are now looking for an Executive Assistant

We are now looking for an Executive Assistant who wants to take on a central and trusted role in our operations in Borlänge – a role where you will become an integral part of the company's hub and have the opportunity to grow with both responsibility and influence.

Your Responsibilities

As an Executive Assistant, you will be an important support to our engaged CEO, Maggie, and have a varied daily routine where you handle everything from administrative flows to qualified preparations for meetings and decisions. You are responsible for creating structures and oversight in the calendar, coordinating bookings, and ensuring that all relevant materials are in place. You will design high-quality presentations and documentation and become a natural representative for the company in communication – both internally, externally, and in our social media.

You will coordinate and follow up on decisions from management meetings, support the CEO in planning and implementing operational initiatives, and contribute with research and compilation of reports as a basis for decisions.

The role also includes participating in and documenting meetings at various levels, including board meetings where you will gain valuable insights into both the industry and business management. You will coordinate internal and external meetings, including contacts and collaboration with our colleagues in other parts of the world, and be responsible for creating good conditions for each meeting.

In customer and partner contacts, you will contribute with preparations that keep the team one step ahead, and you will capture important insights that strengthen our work. Travel may occur, both within Sweden and internationally.

Your Profile

We are looking for someone who thrives in a role where you are both analytical, quick on your feet, and solution-oriented. You are accustomed to handling high-level administration and express yourself fluently in both spoken and written Swedish and English, with a professional and engaging tone. Your technical understanding allows you to easily grasp our services and projects, and you approach new tasks with curiosity and a desire to understand in depth. You work methodically and carefully, create structure even in complex situations, and handle all information with integrity and judgment.

As a person, you find it easy to build trust, see what needs to be done, and act before being asked. You also have the ability to meet different people and perspectives with empathy, making you a reliable and appreciated partner both internally and externally. You possess great integrity and initiative and thrive in an environment where responsibility, curiosity, collaboration, and inclusion are natural parts of the culture.

Application

We are collaborating with Clockwork Recruitment. Please submit your application at www.clockworkpeople.se by 2026-04-15. If you have any questions or concerns, please feel free to contact recruitment consultant Anna Andersson at 0708-215 318.

To ensure sustainable recruitment, we at Clockwork are committed to having an equal and inclusive selection process in all of our processes that we assist our clients with. With a broad selection and a competence-based methodology as a foundation, we ensure that you as an applicant are treated equally, fairly, and equitably.