Vacant job

Are you motivated by helping organizations and colleagues reach their full potential?

If the answer is yes, this could be the next exciting step in your career! Helseplan Consulting Group is now looking for an Administrative Coordinator with office responsibility. We are looking for someone who wants a developing and central role in the company where you work both business-oriented and quality-conscious while taking responsibility for a welcoming and pleasant office environment.

This is a consulting assignment starting immediately. The role is located in central Stockholm and initially extends over six months, with the ambition of over-recruitment.

ABOUT THE ROLE // MAKE IMPACT WHERE IT MATTERS

As an Administrative Coordinator with office responsibility, you are an important function in the organization. You take full responsibility for office operations and become a culture carrier who ensures that both colleagues and visitors feel welcome. At the same time, you also support the Consulting Manager and management with administrative tasks where you contribute to business benefits and the company's continued success.

Some of your responsibilities include:

· Managing orders for the office (food, office supplies, etc.)

· Managing contact with landlords, cleaning companies, and other suppliers

· Organizing breakfasts, AWs, and other internal events/initiatives

· Assisting in onboarding new employees (arranging access cards, ordering computers)

· Supporting in bid work and preparing quotation materials

· Reviewing and writing texts related to bids

· Other ad-hoc administration to facilitate your colleagues' everyday work

YOUR PROFILE // YOU BRING THE EDGE

We are looking for someone who thrives in a role where structure, responsibility, and collaboration go hand in hand. You have previously worked in similar roles where you have had office responsibility and been an administrative support to business-oriented functions. To succeed in the role, we see that you have a passion and talent for the Swedish language, especially when it comes to text production. You have an eye for detail and work methodically and structured. As a person, you are communicative and pedagogical as the role places high demands on you to clearly compile and convey relevant information.

You are used to working against tight deadlines and value quality, understanding that the big difference lies in the small details. You are positive, unpretentious, and see other people, thriving in a context where everyone helps each other. Here you can be a contributing factor to both success and well-being!

We consider it highly meritorious if you have previously been involved in bid work, and we would like you to have a passion for community development and an interest in the public sector.

ABOUT THE ORGANIZATION // CULTURE WITH REAL CHARACTER

Helseplan is a consulting company focused on Scandinavian health, healthcare, and care. The company was founded in Norway in the 1980s and has been active in Sweden for over 40 years. Today, we are about 25 consultants in Sweden with different backgrounds and skills. With us, nurses and psychologists work side by side with engineers and economists. Our staff's diverse background and expertise allow us to assemble cross-professional teams that best meet our clients' needs and wishes. In addition to our consultants, we also have a wide network of specialists with deep industry knowledge and medical expertise. Our unique competence, combined with our extensive experience, makes us particularly well-suited to understand, support, and lead healthcare operations through change, thereby offering our clients significant added value.

ABOUT WISE ADMIN

Wise Admin specializes in recruitment, consulting solutions, and advisory services within administration. We elevate those who are often taken for granted, as we know how crucial the right administrative competence is for the organization to function and grow. We match people who create structure, order, and joy at work, ensuring they end up where they can be of most benefit. For real.

WHEN YOU BECOME ONE OF US

As a consultant at Wise, you become part of a context where we value both your security and your development. We offer competitive salary, wellness benefits, pension contributions, and collective agreements – for us, nothing is more important than you feeling secure in your employment.

From day one of your consulting assignment, you will have the opportunity to develop, be challenged, and influence the workplaces of the future – together with engaged colleagues, and with us as a constant sounding board. No matter where you are in your career, the role of a consultant should provide you with experiences, knowledge, and inspiration for the next step.

Welcome to Wise – a world full of opportunities!

YOUR APPLICATION // TALENT SPEAKS LOUDER

To apply for the role, click on “Apply now” and attach your CV. Please note that we cannot accept applications via email. In the consulting world, things often move quickly, so the position may be filled before the application deadline. Therefore, do not wait to submit your application.

If you have questions about the role, feel free to contact the responsible Consulting Manager Philip Alfredsson at [email protected] or Talent Acquisition Specialist Emma Rehn at [email protected].