Welcome to work with us at the County Administrative Board of Dalarna!

We collaborate with various stakeholders in the county and work towards the vision “Together for the Future of Dalarna”. We are an important link between the county and the government, parliament, and central authorities. We address issues related to the environment, nature, climate, urban planning, social sustainability, preparedness, and much more. Our operations benefit the entire society. We now want your help to make the County Administrative Board even better.

With us, there are good opportunities to balance private life with work through flexible working methods and several appreciated benefits such as remote work up to 49.9%, long vacations, 28, 31, or 35 days depending on age, and salary exchange. Read more about our operations and our benefits on Work with us, County Administrative Board of Dalarna (https://www.lansstyrelsen.se/dalarna/om-oss/jobba-hos-oss.html).

Description

We are looking for a service-oriented and practical employee for a combined position as a receptionist/caretaker in the Security and Facilities Unit.

The role is varied and suits you who enjoy alternating between administrative tasks and practical work. Together with your colleagues in the unit, we serve as the hub for various types of services and orders.

Your 11 colleagues in the unit work with a wide range of issues from the management and development of the authority's security operations, including information security and the physical security of the premises to the authority's internal service assignments such as reception, telephony, the Rakel radio system, caretaking, premises, cleaning, and vehicles.

With us, you will be part of a service-oriented and knowledgeable team.

Responsibilities

When you are in the reception, you are the face of the County Administrative Board and have a central role in creating a professional and welcoming impression.

Reception and Administration

• Receive and welcome visitors.
• Simple administrative tasks such as invoice management, ordering mobile phones, Rakel administration, subscriptions, office supplies, etc.
• Mail and package handling.

Facilities and Service

As a caretaker, you are responsible for ensuring that the premises and daily operations are in good condition and run smoothly. You play an important role in creating a safe, secure, and pleasant environment for both your colleagues at the County Administrative Board and for visitors.

• Management of locks, access cards, and security routines.
• Minor repairs and facility services.
• Support with technology in our conference rooms.
• Moving furniture and organizing premises.

Your immediate supervisor is the unit manager.

Qualifications

Requirements:

• Completed upper secondary education.
• Experience working as a caretaker or tasks that the employer deems equivalent.
• Experience in reception work.
• Knowledge of public procurement.
• Experience from state or municipal administration.
• Good knowledge of MS Office.
• A well-developed ability to express oneself in both speech and writing.
• Driver's license B.
• Approved security clearance is a prerequisite for employment.

The position requires you to be self-driven, structured, flexible, and have a good sense of service combined with an interest in technology. You enjoy taking responsibility and have the ability to switch between administrative and practical tasks. To fulfill the unit's assignments, you need to have good collaboration skills, an unpretentious attitude, and a good approach to both colleagues, other employees, and visitors.

Conditions

The County Administrative Board applies a probationary employment.

The County Administrative Board of Dalarna works to offer an attractive workplace that is free from discrimination and to provide equal opportunities for all. We welcome inquiries from those interested in the job, but we decline offers from those selling ads and recruitment services.

The County Administrative Board of Dalarna has an important coordinating role during societal disturbances, and thus all employees are included in the crisis and war organization. Some of our positions are security classified, which means that a security clearance will be conducted before employment.

We can offer relocation assistance through the recruitment guide Dalarna.