Authority for Civil Defense is hiring an Administrator

The Authority for Civil Defense is the leading, guiding, and coordinating authority in civil defense. We ensure that society is prepared for crises, heightened readiness, and war.

We make Sweden ready.

Do you want to work to lead civil defense? Then you might be our next colleague!

The staff for the Department of Cybersecurity and Critical Communications is a management support tasked with assisting the department head in directing, planning, managing, and following up on operations. The role includes being a contact point for the department and coordinating issues both internally and with other parts of the authority. The assignment also includes managing several external contacts.

Your responsibilities and tasks

By being well-prepared and having the ability to handle rapid changes, you are a crucial cog in providing the right support at the right time to the department management. Your tasks include managing emails and calendar bookings, coordinating meetings, assisting with materials for presentations and meetings, conference bookings, and case management.

You will work alongside colleagues in the department staff as well as with the authority's management staff with materials and inquiries. You will collaborate with other administrators in the authority and contribute suggestions on how administration can be developed and managed more efficiently both in the department and the authority.

Your skills and competencies

We are looking for someone with at least five years of experience working as an administrator for a manager, management group, or staff. Furthermore, you have experience working in a government agency or other public sector. You possess good knowledge of various support systems such as Outlook, SharePoint, OneNote, Public 360, and have strong communication skills in both spoken and written Swedish and English.

In all our work, both internally and externally, we must act according to the state value base. Like all employees and leaders with us, you are expected to act according to the authority's approach.

The approaches apply in everyday life, crises, and war. They should be seen as a whole and build on each other; collaborative – proactive - action-oriented.

As a person, you are results-oriented, structured, and consider the bigger picture. You are meticulous, can take initiatives, and can maintain your composure even during stressful periods while delivering good results. You thrive in the role of administrator and enjoy performing your work with a high degree of service. You collaborate well, are communicative, and enjoy working in a team. You easily adapt to changing circumstances and can see opportunities in changes.

About the employment

We offer you a permanent full-time position that begins with a probationary period. Your workplace is Stockholm, and travel may occur in the position.

The majority of our positions involve placement in a security class. Typically, Swedish citizenship is required. When placed in a security class, a security review with background checks will be conducted before employment according to Chapter 3 of the Security Protection Act. Most employees at the Authority for Civil Defense are assigned to war duties.

About us

In the staff for the Department of Cybersecurity and Critical Communications, we currently have five employees, and we are located in Stockholm. The assignments in the staff are often event-driven. Therefore, it is important that we all understand that there can be rapid changes and that tasks and assignments may vary over time.

We have an activity-based office where you can choose your workspace according to your needs. You may also have the opportunity for remote work to some extent. We also offer you the chance to take wellness hours, and you will receive a wellness allowance. For you as a government employee, there are also favorable vacation conditions.

All of us who work at the Authority for Civil Defense are expected to contribute to increased equality and equal treatment for a work environment and a society free from discrimination.

Want to know more? If you have questions, contact unit manager Karolina Karlsson. Union representatives are Carl Önne SACO-S, Jan Herremo ST, and Josefin Berglund or Ann-Britt Paradis SEKO. All can be reached via the switchboard number 0771-240 240.

Welcome with your application by March 15, 2026.