Chief Registrar at the Swedish Energy Agency

Do you want to take the next step in your registrar career and play a central role in developing our agency's information and case management? We are looking for a chief registrar with drive and commitment who wants to strengthen our wonderful team and become an important part of work that contributes to transparency, legal certainty, and efficiency for the entire organization. Apply today - be part of shaping the future of registry work and make a real difference in everyday life!

The Swedish Energy Agency works for a fossil-free and robust energy supply. Security of supply, competitiveness, and ecological sustainability are perspectives that must be reconciled to secure the energy system of the future.

Your tasks – Drive the development of our information and case management

As chief registrar, you will work both operationally and strategically. We are in an exciting development phase and actively working on digitization, improved work processes, and information management. In your role, you will act from a holistic perspective and work to maintain a legally secure registry. You will perform daily tasks for a registrar and support colleagues' work with information and case management, as well as archive maintenance.

Examples of tasks within our registry:

• Manage and register both incoming, outgoing, and created documents, as well as digital and physical mail.
• Independently or in collaboration with other employees within the agency, handle requests to access public documents.
• Evaluate and assess information based on confidentiality levels.
• Participate in archive maintenance work.
• Train employees in the agency to independently quality assure and improve the registration of public documents.

The unit has a significant responsibility to comply with legislation and the information management plan, and in this work, you play an important role. As chief registrar, you will participate in and contribute to our agency-wide development work regarding registry, information management, and archiving. Based on your expertise, you will ensure the quality of processes and work proactively to develop working methods and routines.

The role involves close collaboration primarily with the unit manager and archivist, but also with other colleagues in the unit, our system support, and the legal secretariat. Additionally, you will of course have contact with colleagues from across the agency.

Qualifications

We are looking for someone with several years of relevant experience in the role of registrar, chief registrar, or document controller within the public sector. You have good knowledge of the laws and regulations governing public operations and a registrar's function. You have very good knowledge of Swedish and English, both spoken and written, as well as good knowledge of IT systems and programs. For this position, you must have Swedish citizenship and a driver's license.

It is meritorious if you have:

• Post-secondary education that we assess as relevant for the position, such as political science, public administration, archive and information science, or as a certified registrar.
• Experience handling security-classified documents.
• Experience from a government agency.
• Experience working in document and case management systems.
• Experience working in a leading/coordinating role.
• Knowledge of archive maintenance.

We place great importance on personal qualities. We are looking for someone who, based on a clear structure, plans, organizes, and prioritizes their work effectively. You are meticulous and place great importance on meeting goals and quality standards. Since the role is supportive, you need to be service-oriented with an interest, willingness, and ability to help others. You see the big picture and consider the best interests of the organization in your actions and decisions. As chief registrar, you also need good collaboration skills to work smoothly towards the best solution. Furthermore, you are secure, stable, and self-aware. We look forward to meeting you with drive, commitment, and interest in the position!

About us

The position is located in the information and case management unit. About 13 people work here in the areas of registry, archives, and system support. The operation is under development and has been strengthened with expertise in several areas. With us, you will have the opportunity to influence work methods and develop new ways of working to create a modern and sustainable operation. We work proactively to develop and deliver clear services.

Our offer

Our open and creative climate gives you space to develop your expertise for the benefit of society. There are opportunities for learning and variation – while you can maintain a balance in life.

The position is located in our beautiful offices in central Eskilstuna with good commuting options to Stockholm, Västerås, and other nearby cities. Here we work activity-based and have flexible working hours and the possibility of remote work. We offer a wellness allowance, two wellness hours each week, and a gym at the workplace. Additionally, you will receive favorable conditions for vacation, leave on bridge days, a benefit bicycle, parental leave, and occupational pension. Please read more about what it is like to work with us Work at the Swedish Energy Agency (https://www.energimyndigheten.se/jobba-pa-oss/)

Good to know

The position is a permanent employment with an initial six-month probationary period. This position is classified in security class, which means security screening and background checks according to the provisions of the Security Protection Act. Upon permanent employment, it may be relevant to be assigned to the agency in the event of a war.

We want your application with a CV and cover letter by 2026-03-09.

If you send your application in a way other than through our application form on our website - please mark your application with the diary number 2026-001317. We work to promote diversity and counteract discrimination and welcome applicants with different backgrounds and experiences. If you have protected personal information, please contact us at HR. We want your application documents in Swedish, and the questions you will need to answer when you submit your application will be the basis for the first selection we make. Your application is a public document according to the principle of public access.

Contact persons

If you have questions about the position, you are welcome to contact the recruiting manager Anna Westberg at phone 016-544 21 49 or HR partner Lisa Holmström at phone 016-542 84 17.

You can also contact our union representatives: Martin Larsson, SACO-S phone 016-544 24 64 and Petra Lindblom Haddad ST phone 016-5420656.