Vacant job

About the Position

We are looking for a structured and dedicated staffing coordinator to join our team in Sundsvall. This is a central role where you will be a key person in the daily planning and coordination of our consultants and client assignments across Sweden. As a staffing coordinator, you will work closely with clients, consultants, and colleagues to ensure the right person is in the right place – at the right time. You thrive in an environment where the pace can be high, and your ability to create structure and solve problems makes a difference every day.

At KFX, you will have the opportunity to work in an engaged team where we value initiative, collaboration, and joy at work. You will have a varied role with ample room to grow and develop within staffing and HR.

The position begins with a part-time introductory period in the spring and then transitions to full-time over the summer for approximately three months.

About Us

KFX HR-partner is a stable and family-owned staffing and recruitment company with 40 years of experience in the industry. We currently have 300 employees and offices in Stockholm, Gothenburg, Malmö, and Sundsvall. We value respect, responsiveness, and clarity in all communication. With us, you will have significant influence, a forward-thinking attitude, and a team that supports each other. Our culture is characterized by engagement, entrepreneurship, and team spirit.

Responsibilities

As a staffing coordinator, you will play an important operational role in our staffing team. You will work closely with the staffing manager and our local offices. Your main tasks will include:

• Coordinating and planning staffing for our consultants and assignments
• Handling client staffing requests and ensuring quick feedback
• Administering time reports, assignments, and invoicing materials in our systems
• Following up on absenteeism, sick leave, and availability among consultants
• Being the contact person and support for both clients and consultants in daily operations
• Contributing to developing routines and methods for an efficient staffing process
• Collaborating with the recruitment team when new resources are needed

The role involves on-call work according to a schedule and close collaboration with colleagues across the country.

Qualifications

We are looking for someone who is solution-oriented, service-minded, and enjoys a coordinating role. You have a natural drive, appreciate order and structure, and can prioritize even when the pace is high.

We prefer that you have:

• Several years of experience in administration, planning, or customer service
• Experience in staffing, HR, or personnel planning is an advantage
• Good system skills and administrative proficiency
• Fluency in Swedish and English, both spoken and written
• A valid driver’s license (B)

Other

The position is located at our office in Sundsvall, Universitetsallén 32. Working hours are from 08:00 to 17:00 including on-call time from 06:00. Start date is according to agreement. We conduct background checks in all recruitment processes. For questions or inquiries, please contact the responsible recruiter Matilda Carlsson at [email protected] (mailto:[email protected]). We do not accept applications via email. Selection is ongoing, and the position may be filled before the application deadline.