Maintenance Coordinator (VMH Coordinator)

Would you feel proud to belong to a unit that contributes to the development and maintenance of Sweden's defense? You now have the opportunity to become our new employee.

In the role of Maintenance Coordinator (VMH Coordinator), you will manage purchases within the command system area.

FMTIS Technical and Maintenance Office Command Systems (TVK Ledsyst) is primarily located in Enköping and is functionally led by the Swedish Armed Forces (FM) Headquarters. The unit's main task is to take responsibility for FM command support systems throughout their life cycle, from requirement specification to decommissioning, during peace, crisis, and war.

The position of VMH Coordinator at TVK Ledsyst is part of the 2nd Contract Section located in Enköping. As a VMH Coordinator, you will work in the procurement class: advanced procurer, which means making procurements from agreements made by FM or the Swedish Defence Materiel Administration (FMV) with one or more suppliers on behalf of FM.

Main Responsibilities

• Manage procurement and follow-up of contracts and orders
• Request and verify quotes when a valid agreement exists
• Perform direct procurements up to 100,000 SEK
• Review incoming order documentation/checklists, including associated contracts and commitment plans
• Handle invoice discrepancies regarding price and quantity
• Register purchases in the procurement register
• Conduct invoice and delivery follow-up
• Participate in the development of work processes within maintenance and report inaccuracies to FST SUPPORT
• Continuously stay updated on applicable procurement regulations and internal guidelines

REQUIREMENTS

Qualifications

• Relevant education such as IT/Technology, economics, purchasing, or logistics, or equivalent experience as assessed by the employer
• Several years of experience in administrative tasks
• Very good oral and written communication skills in Swedish and English

Personal Qualities

• You are self-driven and service-oriented
• You are structured and work well both independently and collaboratively in a team
• You enjoy a learning organization and share your knowledge
• You recognize the importance of details and how they contribute to the whole
• You thrive in a variable work pace without losing control over time and quality
• You enjoy challenges and want to grow your knowledge in the field
• You take responsibility for your own learning within the work area

Great emphasis will be placed on personal suitability.

MERITORIOUS

• Experience working in a government agency
• Experience with invoice management
• Experience with purchasing-related tasks
• Experience with procurement in FM business system PRIO (SAP)

Other

Employment type: Permanent. The Swedish Armed Forces applies a six-month probationary period for those who are not employed by the authority.

Employment rate: Full-time.

Civil position.

Start date: As soon as possible.

Individual salary setting applies within the framework of the salary target set by FM for the position.

Inquiries about the position

Johanna Wheeldon Åsing, C AvtalS, can be reached via the switchboard at 010-825 10 00.

Information about the recruitment process

Mia Penttinen, HR administrator, can be reached via the switchboard at 010-825 10 00.

Union Representatives

• Saco-S – Agnetha Landquist
• SEKO – Matz Felix
• OFR/S – Martin Sparr
• OFR/O, OF FMTIS – Heikki Videll

All can be reached via the switchboard at 010-825 10 00.

Application

Welcome with your application by 2026-02-27. Your application should include a CV and a cover letter explaining why you are suitable for this position and answers to the specified selection questions.

Applications for this position will only be accepted via the Swedish Armed Forces' website.

Information about the Swedish Armed Forces and the recruiting unit:

The Swedish Armed Forces' telecommunications and information systems unit, FMTIS, ensures the Armed Forces' ability to communicate and lead - around the clock, year-round.

The unit has a collective responsibility for the Armed Forces' technical command systems that support military operations at sea, on land, and in the air - in Sweden and abroad. The unit has nearly 2000 employees at more than 32 locations across the country. Read more at https://jobb.forsvarsmakten.se/fmtis (https://jobb.forsvarsmakten.se/fmtis)

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security screening with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act.

Employment entails an obligation to be placed in wartime and to serve abroad. The implications of this vary depending on the type of position.

To apply for employment, a CV and a personal letter must be attached. If you proceed in the employment process, certified copies of diplomas and certificates must always be presented.

Calls from external recruitment companies and salespeople are not welcome.