Welcome to the Municipal Executive Office

Here you will work alongside colleagues in the departments of communication, HR, IT, finance, procurement, and property, as well as the departments of quality and planning, safety and sustainability, and the secretariat. The Municipal Executive Office also includes organizations for business and destination, as well as shared services. The Municipal Executive Office is the link between our elected representatives' decisions and all of the municipality's operations. Our mission includes coordinating and driving overarching issues related to democracy, community and business development, as well as ecological and social sustainability.

For more information about working in Uppsala Municipality, visit https://www.uppsala.se/jobb/ (https://www.uppsala.se/jobb/)

Do you have a sense of order, responsibility, and service? We are now looking for a new colleague who wants to help us further develop a modern registration system in one of Sweden's largest municipalities. With us, you will be part of a knowledgeable and dedicated team focused on quality, collaboration, and continuous improvement. Welcome with your application!

Uppsala Municipality has had a central registration system since 2015

We are now looking for a new colleague to work as a registrar for the Municipal Executive Board. With us, you will have a varied and developing assignment, where you will work both independently and together with colleagues and other operations. We place great emphasis on collaboration, support, and knowledge exchange – and we constantly strive to improve our working methods in line with digitalization and changing needs. Our goal is to ensure the quality and accessibility of information in a legally secure manner, thus meeting the needs of our operations and the public's right to insight.

Here you can read more about working as a registrar (https://www.uppsala.se/jobb/ekonomi-juridik-administration/registrator (https://www.uppsala.se/jobb/ekonomi-juridik-administration/registrator))

Job Description

In the registration unit, your primary task is to manage and evaluate information and ensure the quality of metadata in the municipality's shared case management system. You are part of an important support function, and as a natural part of the work, you will have contact with the municipality's residents, usually via email or phone.

Your tasks include:

• Responsibility for incoming mail and email via functional mailboxes
• Case registration and management
• Handling requests for public documents and making confidentiality assessments
• Providing support to operations regarding information management
• Conducting training and providing advice and guidance to case officers and managers
• Actively contributing to digitalization and development work.

Qualifications

We are looking for someone with education in archive and information science, registrar training, or other work experience that the employer deems relevant for the position. The work requires you to communicate fluently in Swedish, both orally and in writing. You need to have good knowledge of Microsoft 365. Experience working with registration in public operations and handling requests for public documents, as well as working with laws such as GDPR, the Archives Act, and the Public Access to Information and Secrecy Act, is advantageous. Experience working in Public 360 is also a merit.

As a person, you are proactive and able to initiate activities to achieve results. Furthermore, you are flexible and have the ability to see opportunities in changes. You take initiative and start activities to achieve results. You also have good collaboration skills, are outgoing, and socially active in professional contexts. You are service-oriented, professional, and accommodating in your interactions. You take responsibility and drive your work forward to achieve your goals. Last but not least, you are good at structuring, planning, and prioritizing your work.

Inquiries

If you have questions about the position or the recruitment process, please contact: Fredrik Mejster, unit manager, 018-727 98 42.

Union representatives: DIK, Erik Boman, 018-727 18 99 Vision, Liselotte Ehn, 018-727 49 49.

If you have questions regarding the registration of your application, please contact the recruitment area: 018-727 23 02.

Employment with Uppsala Municipality may involve military placement.

In your application, you must state your citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also be able to prove that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only occur after verification of the work permit, as required by the Aliens Ordinance.