Welcome to Älvkarleby Municipality – a workplace with proximity and engagement

At Älvkarleby Municipality, you will encounter a work environment where there is close access to managers, colleagues, and decision-makers. We are over 700 employees who work together based on our shared values of Courage, Will, Respect, and Holistic View, which guide how we collaborate, develop, and meet our residents.

We believe in the power of different perspectives and actively work to ensure that our organization is characterized by diversity, equality, and respect. Here, there is room to grow and contribute your skills and personality.

Älvkarleby Municipality is located just south of Gävle, where the Dalälven River meets the sea. With Skutskär as the central location, you always have nature around the corner – river, forest, sea, and tranquility in a beautiful combination. Approximately 9,500 residents live here, with good opportunities for a rich life, both at work and in leisure.

The transportation connections are excellent – with three train stations, frequent bus services, and proximity to the E4, we are an attractive commuting municipality. This also makes us a natural meeting place for people with different experiences and skills.

To promote a healthy lifestyle, we have a smoke-free working time.

Do you want to contribute to a municipality with faith in the future and proximity to both people and nature? Welcome with your application!

Description

In the service department, we have gathered our car pool, internal mail, cleaning, meal services, and our workshop and service group; here you will also find the municipality's furniture pool and central storage.

Here, cleaners, cooks, meal staff, and caretakers work together to deliver good service. The service department has 43 employees who care for and collaborate closely with each other and the municipality's operations.

As an administrator with us, you have a key role in structuring and quality-assuring the resources of the operations. You will work with operational administration.

Main tasks:

• Responsible for the house, act as administrative support during the budget process, billing, and coding invoices during absence.
• Responsible for administering and updating internal item registers. You document and compile materials.
• Logistical planning: Establishment and management of an annual schedule for supervision and maintenance of the operations' assets. You ensure that timelines for service and statutory controls are adhered to through good foresight. Booking inspections and servicing of vehicles may also be a task.
• Statistics and financial reporting: Preparation of monthly summaries and operational statistics. You are responsible for compiling decision-making materials and handling application procedures for external compensations and support.
• Quality follow-up: Conduct periodic inventories in the central storage and follow up and analyze resource consumption and waste to ensure sustainable economics.
• Operational support: Assist with personnel administrative changes and resource planning in schedules. Orders to central storage and to other departments.
• Staffing on-call every 5th week and weekend on-call every 9th week.

We are looking for someone who is flexible, structured, and passionate about providing the best possible service. You will have good opportunities to grow and develop within our organization, in an environment characterized by courage, will, respect, and holistic view. If you are driven to work with people and enjoy creating order and clarity, this is the role for you!

Qualifications

We are looking for someone with a high school education in economics, administration, or another area that we deem relevant for the role, or alternatively, you have acquired equivalent knowledge through solid work experience.

You have previous experience in administrative work where accuracy and structure are central. It is strongly meritorious if you have worked in the public sector and have experience handling financial materials, statistics, or simpler budget processes. You possess good knowledge of Excel and have a general technical maturity that allows you to easily understand new operational systems. You have a very good ability to express yourself well in speech and writing in Swedish.

We consider it meritorious if you have experience working with government grant applications.

Personal qualities

In this recruitment, we place great emphasis on your personal suitability. As a person, you are distinctly structured, responsible, and quality-conscious, with an eye for detail in both numbers and registers.

You are service-oriented and communicative, which makes it easy for you to collaborate with different professional categories. Finally, you are flexible and unpretentious, and enjoy providing support where needed.

By being part of Älvkarleby Municipality, you not only gain a workplace but also a community where your skills and personality are truly appreciated. In our dynamic and inclusive environment, you will be a key figure in our effort to provide the best possible service.

Valid ID and right to work in Sweden

To work in Älvkarleby Municipality, you need to be able to present a valid ID that shows your citizenship. In some cases, you may also need to present a document that proves your right to work in Sweden. If you are offered employment, you need to be able to show one of the following:

• Passport
• Driver's license
• SIS-marked ID card together with a personal certificate showing citizenship
• Other valid ID where citizenship is clearly stated

If you are a citizen of a country outside Sweden, the EU, EEA, or Switzerland, you must also show that you have the right to work in Sweden (e.g., residence or work permit).

Military placement for permanent employees

As a permanent employee in Älvkarleby Municipality, you are military-placed at your regular workplace.

E-recruitment and personal data

We use e-recruitment to streamline and quality-assure our recruitment process. The information you provide is saved on your personal CV account, making it easy for you to log in and update your information as needed. We therefore ask you to fill in your details carefully and thoroughly, so that they provide an accurate representation of your qualifications and experiences. All information is handled and stored in accordance with the General Data Protection Regulation (GDPR).