Vacant job

At the Urban Planning Administration, we work with the overall development of our city and countryside based on our respective areas of expertise – all in a spirit of continuous improvement and development where we as employees take an active role. Together, we plan, build, and maintain Uppsala Municipality for a sustainable and good future for all who live and work here. Our goal is for Uppsala to be a municipality that more new residents and businesses want to be a part of. Welcome to us!

More information about working in Uppsala Municipality can be found at https://www.uppsala.se/jobb/ (https://www.uppsala.se/jobb/)

Hello! Are you a collaborative and solution-oriented colleague who wants to help make Uppsala even better? Can you support and guide through attentiveness and do you think that more brains are better than one? Are you also the one who can maintain our administrative backbone and move us forward together through our routines and ways of working? Then maybe you would enjoy working with us and we would enjoy working with you! Warm welcome to apply!

At the Urban Planning Administration, about 600 employees work with the overall development of our city and countryside based on our respective areas of expertise – all in a spirit of continuous improvement and development where we as employees take an active role. We are guided by the municipality's focus areas: the economy, jobs, climate, and safety. Our goal is for Uppsala to be a municipality that more new residents and businesses want to be a part of.

Your workplace will be the Urban Planning Administration's staff. In the staff, there are people working in various areas of the community building process, administration, project coordination, business development/digitalization, and governance/quality management. We start from a whole in everything we do. To succeed with the staff's mission, we allocate time for joint development and learning; for us, it is important to have a high degree of trust and joy in the workgroups, in this way we create more value for those we are here for. Together, we contribute to making the Urban Planning Administration a developing authority that dares!

Here you can read more about the Urban Planning Administration (https://www.uppsala.se/kommun-och-politik/organisation/forvaltningar/stadsbyggnadsforvaltningen/?selectedyear= (https://www.uppsala.se/kommun-och-politik/organisation/forvaltningar/stadsbyggnadsforvaltningen/?selectedyear=))

I, who will be your manager, am Ida Pihl Skog and I am the head of staff. I am happy to point out where we are going, but the way there we create together. I am eager to learn from you along the way!

Job Description

The role involves working closely with management and providing administrative support and handling around our meeting forums. You will also contribute to developing and improving the administrative support, which is crucial for the operation to function effectively and sustainably and to secure our democratic mission. You will coordinate, plan, and prioritize tasks both for yourself and our colleagues. Your role will have a particular responsibility for managing and contributing to our internal communication with the aim of strengthening the entire administration's learning about our own operations.

Advantages of the role:

• The role is responsible! Here you get to work in a structured role and combine administrative skills with an interest in politics and social issues. You will become a hub for our operations.
• You will create coordination and robustness in an administration with many different exciting assignments.
• You will have a varied, learning, and collegial everyday life – you will be a safe point in change.
• You will help many colleagues and will have the ability to make them strong with your knowledge.

(Possible) challenges with the role:

• There will not be detailed management in everything. The requirement for self-leadership is high. With us, you are expected to be able to take your own initiatives, prioritize, and make decisions within the framework of your assignment.
• You will need to allocate time to learn together with colleagues.
• You will need to work closely with many colleagues with different competencies, which requires your attentiveness and curiosity.
• If you do not thrive with change and joint exploration, it may become tough. Our ways of working are continuously developed in dialogue with colleagues and managers. We shape our ways of working and culture together. And you are expected to participate!

Qualifications

As a basis, you have a university degree or equivalent education that the employer assesses as relevant for the position. You speak and write fluently in Swedish and you have experience of organizational work within public administration, preferably municipal.

It is meritorious if you have:

• Experience in project administration, document management, quality management systems, and communication work/web publishing.
• Knowledge in urban planning.
• Knowledge of business development through digitalization.
• Previous experience as management support, business developer, or administrator.
• Experience with follow-up systems, case management, data analysis, or project follow-up.

As a person, you have:

• Ease in making decisions based on available information and ease in acting accordingly.
• The ability to create trust, build networks, and establish long-term collaborations.
• A strong interest in understanding others' needs and challenges and transforming these into opportunities. You enjoy making your colleagues strong!
• Interest in monitoring the external environment and the democratic process.
• An interest in working with both administrative and developmental assignments.
• Good organizational skills and experience working in a structured and independent manner.

Inquiries

If you have questions about the position or the recruitment process, contact: Ida Pihl Skog, head of staff at the Urban Planning Administration, 018-727 62 99.

Union representatives: Akademikerförbundet SSR Camilla Ahlsén Hoff, 018-727 24 34 Vision, Linda Lumsby, 018-727 58 13.

If you have questions regarding the registration of your application, contact the recruitment area: 018-727 68 24.

In your application, you should state your citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also be able to prove that you have a valid work permit or are exempt from the obligation to have a work permit. Employment can only take place after verification of the work permit, which is required according to the Aliens Ordinance.

Employment with Uppsala Municipality may involve a military placement.