Recruitment of Medical Secretary

Health and Stress Medicine is part of the Västra Götaland Region with operational areas including Health and Work Life, region-wide assignments concerning work environment and health, Green Rehab, and the Institute for Stress Medicine. The administration's mission is to conduct occupational health care for the Västra Götaland Region's administrations and companies, as well as to prevent ill health, stress, and improve the work environment through research, knowledge dissemination, and our region-wide assignments. Together, our operations create value for employees in VGR and promote a good work environment and a sustainable working life.

Description

Health and Work Life is the Västra Götaland Region's internal occupational health care consisting of 5 units represented in: Skaraborg, Fyrbodal, Södra Älvsborg, and Gothenburg.

Health and Work Life operates from a systematic work environment perspective (SAM) in the areas of medicine, ergonomics, health promotion, environment, technology, and behavioral science. We participate in several projects, both regional and national, in work environment, health, and rehabilitation and can offer good development opportunities for our employees.

Please take part in our film that describes our activities within Health and Work Life.

We are also proud to announce that we won the Stämgaffeln 2025 award for Company Health of the Year in October.

As one of our secretaries is retiring, we now need to recruit for our unit at Ullevi. About 25 employees work in the unit. We work in teams, and you will closely collaborate with your secretary colleagues and further with company doctors, company nurses, psychologists, organizational consultants, ergonomists, health strategists, work environment engineers, unit managers, and customer managers.

We help each other across unit boundaries, which means that work for another unit within Health and Work Life may occur, primarily digitally.

Job Responsibilities

The secretaries' job responsibilities consist of:

• Patient administrative work, such as care documentation and administration: patient records, referrals, certificates, summons, etc., in a data system specifically for occupational health care.
• Service and support to employees in the unit, including IT support.
• Managing contracts with customers and invoicing our clients.
• Handling incoming invoices via the Marketplace and Raindance.
• Work with telephony, mail handling, scanning, etc.
• Assist the unit manager with administrative tasks such as planning APT, unit days, writing minutes, and being responsible for documentation.
• Function as a team secretary with responsibility for documentation.

Qualifications

You are a trained medical secretary with documented good computer skills in the Office package and have great proficiency in handling the Swedish language as well as experience in managing financial administration. Knowledge and experience in using statistics for follow-up purposes is an advantage. Experience in working within occupational health care is highly meritorious. We work with the journal system/operational support system J4, MedSpeech, Raindance, Marketplace, Barium, SOFIA, and Heroma.

You are meticulous, proactive, and responsible. You enjoy providing service, managing tasks in parallel, and are good at prioritizing. You have a clear drive and thrive both working independently and in a team.

Working Hours

Daytime work, Monday to Friday. Flexible hours apply.

Welcome with your application!

About the Västra Götaland Region

The Västra Götaland Region exists for the people of Västra Götaland. We ensure that there is good health and medical care for all. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communication throughout Västra Götaland.

The Västra Götaland Region actively works to digitize more work methods. To be part of the digital transformation, you possess basic skills and can use digital tools and services. You can search for information, communicate, interact digitally, are risk-aware, and have the motivation to participate in development to learn new things.

The Västra Götaland Region places all permanent employees in reserve.

If you want to know more about the Västra Götaland Region, you can visit our introduction for new employees at the link here (https://www.vgregion.se/introduktion). You can also read more in the presentation here (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

The Västra Götaland Region prefers that you register your application via the recruitment system. If you as an applicant have questions about the advertised position or for specific and special reasons cannot register your details in a public system - contact the contact person for the respective advertisement.

To staffing, brokerage, and recruitment companies and to you as a seller:
We kindly but firmly decline direct contact with staffing, brokerage, and recruitment companies as well as other external actors and sellers of additional job advertisements. The Västra Götaland Region has contracted agreements.