Vacant job

Umeå University is one of Sweden's largest institutions of higher education with over 37,000 students and approximately 4,700 employees. The university offers a diverse range of high-quality programs and world-leading research in several scientific fields, including the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campus makes it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and significant green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research about – and in the midst of – a society in transformation. It also means delivering education for regions that need to expand quickly and sustainably. This is where the future is created.

Are you interested in learning more? Click here (https://www.umu.se/jobba-hos-oss/om-universitetet-som-arbetsplats/).

The Department of Mathematics and Mathematical Statistics conducts research in computational mathematics, discrete mathematics, mathematical modeling and analysis, mathematical statistics, and mathematics for artificial intelligence. Our teaching is conducted at all levels and includes mathematics, mathematical statistics, and computational science. Among our partners are international research groups, academic institutions, public organizations, and companies.

The Department of Mathematics and Mathematical Statistics is seeking an experienced administrative officer for a fixed-term position from April 7, 2026, to January 6, 2027.

The application deadline is February 23, 2026.

We are looking for a temporary administrative officer to join our administrative team. The work involves study administration and other administrative tasks in close collaboration with other administrators and program directors.

Responsibilities

Study administration, including:

• Registration of theses
• Archiving
• Exam administration
• Result reporting
• Room booking
• Employee rights in Ladok
• Registration/re-registration
• Three-week rule
• Follow-up and controls
• Service to students and teachers

Other administrative tasks:

• Travel bookings, rental cars, catering orders
• Participation in working groups and networks

Other administrative tasks such as language cafés for international staff may be added.

Qualifications

The position requires at least a high school education. You need to have several years of experience in administrative tasks within the higher education sector. A very good ability to express yourself verbally and in writing in both Swedish and English is also required.

For this job, you need to be flexible, have excellent teamwork skills, and be service-oriented. You must also be self-driven, stable, and structured in your work.

It is an advantage if you have experience in study administration at a university and have experience with Ladok, Canvas, O365, AmEx Neo, TimeEdit, and Raindance.

Great emphasis will be placed on personal suitability.

Conditions

The position is full-time and fixed-term from April 7, 2026, to January 6, 2027.

Application

You apply via our recruitment system using the button at the bottom of the page by February 23, 2026. The application should include:

• Cover letter
• Curriculum vitae
• Relevant certificates and diplomas

More information

Program Director Peter Anton, [email protected] (mailto:[email protected])

Department of Mathematics and Mathematical Statistics (https://www.umu.se/institutionen-for-matematik-och-matematisk-statistik/)

Umeå University aims to provide an equal and equitable environment where open conversations between people with different backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore welcome individuals with diverse backgrounds and experiences to apply for the current position.

To staffing and recruitment companies and to you as a seller: We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of additional job advertisements.