Administrator at the Naval Staff's Logistics Department

Do you have a sense of service, administrative support skills, and are good at collaborating with others while wanting to contribute to a safer world? Then perhaps the position of administrator at the Naval Staff's logistics department could be for you.

About the Department

The Naval Staff's logistics department consists of three sections and is responsible for the Navy's logistics during operations, missions, and exercises. Furthermore, the department is responsible for capability-building logistics primarily within supply, medical care, and inventory management.

Main Responsibilities

As an administrator in the logistics department, you will play an important role in supporting the department head and the three sections of the department. You will have overall responsibility for coordinating and supporting the department's various activities, both internally and externally in contacts with e.g., other units, authorities, and organizations, in both Swedish and English. As an administrator, you will coordinate, participate, and support various meetings and exercises. Your role requires proactive work as well as high flexibility to quickly handle emerging tasks. You will be responsible for the overall control and structure of e.g., calendar management, email management, travel administration, conferences, presentations, documentation, minutes, and case flows.

REQUIREMENTS

Qualifications

• 3-year high school diploma or equivalent education/work experience that the employer deems relevant
• Good knowledge of the entire Microsoft Office suite
• Good knowledge of Swedish and English in both speech and writing
• Driving license B

Personal Qualities

We are looking for someone who is self-driven, responsible, structured, and detail-oriented with the goal of always delivering high-quality support. You are service-oriented, have high integrity along with a natural security mindset. You have the ability to work both independently and collaboratively with colleagues. To fit in this position, you should thrive in an environment characterized by a high pace of work, with a mix of routine tasks and new challenges. You have a solution-oriented and unpretentious approach and find it easy to prioritize among many tasks. It is also important that you are flexible and open to rapid changes and reprioritizations. Great emphasis will be placed on personal suitability.

DESIRABLE

• Documented experience in a position involving administrative coordination
• Previous service within the Armed Forces
• Experience working in SAP/PRIO
• Experience with case management systems, e.g., VIDAR

For the authority's mission to be successful, all employees are expected to act according to the values that exist. The Armed Forces' values uphold the equal worth of all people, justice, and equality and promote democracy and human rights (read more at www.forsvarsmakten.se).

Other

Employment type: Permanent position. The Armed Forces applies a six-month probationary period for those not employed by the authority.
Position: Civil.
Employment rate: Full-time.
Work location: Haninge municipality.
Start date: By agreement.

Muskö. The Naval Staff offers a commuter bus from central Stockholm to Muskö with several stops along the way.
Business trips both domestically and internationally may occur.
The position is classified for security purposes.

Inquiries about the position

Contact Thomas Andersson.

Information about the recruitment process

Contact Magnus Olsson.

Union Representatives

SACO-S Åsa Zachrisson
OFR/S Björn Engren
OFR/O Fredrik Lambert
SEKO Lenny Johansson

All the above persons can be reached via the FM switchboard at 08-788 75 00.

Application

Welcome with your application by 2026-02-27. Your application should include a CV and a cover letter where you explain why you are suitable for this position and respond to the specified selection questions.

Applications for this position will only be accepted via the Armed Forces' website.

Information about the Armed Forces and the recruiting unit:

The Armed Forces is undergoing a comprehensive development effort to build a stronger defense in light of a deteriorating security situation and a new defense political direction focusing on national defense. Leadership for a stronger defense aims to increase robustness, simplify command and obedience relationships, and through decentralization of mandates and responsibilities, enhance the conditions for mission tactics.
As part of this work, the Armed Forces has organized a Naval Staff for the command of the Naval units. The Naval Staff is established in Muskö, Haninge municipality.

Within the Armed Forces, there is a strong value base built on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good opportunities for internal career mobility, wellness, and a good balance between work and private life.

Employment with us entails placement in a security classification. Usually, Swedish citizenship is required.
A security review with background checks will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment includes an obligation to be assigned to wartime duties. The nature of this varies depending on the type of position.

To the application for employment, a CV and a personal letter must be attached. If you proceed in the employment process, certified copies of diplomas and certificates must always be presented.

Calls from external recruitment companies and sellers are not welcomed.