Secretary of the Committee Wanted for Örebro Municipality

Do you want to contribute to ensuring that decisions in Örebro Municipality are made in a legally secure and democratic manner? We are now looking for a secretary of the committee for a temporary position with a central role in the municipal decision-making process.

About the Position

In the role of committee secretary, you will be a key figure in supporting and facilitating the work of one of the municipality's committees. You play a crucial role in assisting elected representatives and officials in the preparation and decision-making processes for the committee. As a committee secretary, you will have a versatile role. You will be responsible for compiling and preparing necessary documents for the committee's meetings. During the meetings, you will be responsible for taking minutes and documenting the discussions carefully, ensuring that all decisions, discussions, and actions are recorded.

In addition, you will provide advice and guidance on the committee's rules and decision-making processes, as well as assist with various administrative tasks such as scheduling meetings. You will primarily work with one of Örebro Municipality's 13 committees, but you will also collaborate with other committees.

You will be part of the Unit for Committee Support, which is part of the Office and Information Management Department. Together with ten other dedicated committee secretaries, you work to provide the best possible support and guidance to both officials and elected representatives.

Examples of Work Tasks:

• coordinate and ensure the quality of Örebro Municipality's committee process by acting as secretary in a municipal committee and preparation forum
• support elected representatives and management in municipal and administrative law matters as well as in the municipality's governing documents regarding document and case management
• initiate, drive, and participate in the development of processes, systems, and routines related to case processing and committee work
• independently handle cases and assignments
• support case handlers in ensuring the quality of documents, presenting cases, and in legislative matters
• work and document in the existing operational systems

About the Workplace

In the role of committee secretary, you will belong to the Unit for Committee Support, which is responsible for coordinating and developing committee processes within Örebro Municipality. The unit works to ensure a democratic decision-making process characterized by openness, participation, and uniformity. The municipality's election office is also located in the unit. In addition to committee secretaries, there are also municipal secretaries, generalist investigators, and planners working here.

The operation works in activity-based offices at Åbylunden. We have flexible agreements and offer the possibility of remote work on certain days of the week.

Read more about what it is like to work in Örebro Municipality at www.orebro.se/jobb (http://www.orebro.se/jobb).

Qualifications

As a committee secretary, you are expected to be confident and professional in your role. You work well with others and have a high sense of service. Since you often handle multiple processes and cases simultaneously, you need to be able to plan and organize your work effectively with good structure. You need to have a very good ability to express yourself in speech and writing in the Swedish language so that you can communicate with colleagues, elected representatives, and other stakeholders, as well as document what the operation requires.

We place great emphasis on personal suitability.

Requirements:

• higher education/university degree of 180 credits in political science, law, public administration, or another direction deemed relevant by the employer
• knowledge of municipal law and administrative law

Meritorious:

• experience of similar tasks (e.g., case management, preparation of decision materials, minute-taking, or coordination)
• experience in committee administration
• experience working in case and document management systems

Scope and Start Date

Employment form: temporary until February 13, 2027

Employment rate: 100%

Start date: by agreement

Number of positions: 1

Other Information

Interviews may take place digitally. You can read more about our digital interviews and how to prepare at orebro.se/jobb/digitalaintervjuer (http://orebro.se/jobb/digitalaintervjuer).

Application

The deadline for applications is January 27.

Welcome with your application!

Protected personal data? Read more about how to apply at orebro.se/jobb/skyddadepersonuppgifter (http://orebro.se/jobb/skyddadepersonuppgifter).