Vacant job

Ref: 20260114

Job Responsibilities

As a management support, you will provide qualified administrative support to the section managers in their daily work. In close collaboration with the unit manager and section managers, you contribute to the planning and follow-up of the unit's work and assist in driving overarching processes forward. You serve the unit's management team, from whom you also receive your assignments. You work closely with the section managers and are expected to assist with both administrative tasks as well as practical ones. The content of the work may change over time based on the needs of the organization.

The job responsibilities include:

• Being part of the recruitment process, handling practical matters during new hires, and being responsible for onboarding.
• Planning and coordinating meetings
• Managing various types of bookings
• Coordinating joint work and processes to be carried out in the unit
• Some compilation of statistics
• Handling the release of public documents
• Monitoring the social services area

You will work within several administrative systems such as Life Care, Medvind, Platina, etc.

Qualifications

We are looking for someone with relevant education for the position, preferably at the university level, as well as experience in a similar administrative and management-support role. You have good knowledge of Swedish, both spoken and written, as well as good computer and system skills, particularly in the Office suite.

Experience in business development and quality monitoring within public operations is also an advantage, as is experience in regulatory activities and work in municipal operations.

You are responsible and engaged, with a good ability to work in a structured manner and to switch between different tasks. You thrive in a role where you collaborate closely with managers and colleagues, work both independently and together with others, and contribute to driving joint processes forward. Great emphasis will be placed on personal suitability in relation to the requirements of the assignment.

About the Workplace

The position is located at the Unit Väster Innerstaden, authority for children and families, and will belong to the management team consisting of one unit manager and five section managers. The unit also has five senior social workers and 58 social workers.

At Sweden's largest labor market and social administration, 2500 employees work every day to strengthen the residents of Malmö. Together with the residents, we want to increase opportunities for self-sufficiency, reduce homelessness, contribute to ensuring that children and young people have good conditions for growing up, and ensure that newcomers have good opportunities. It is an important and enjoyable job, but far from easy. Apply for a job with us, you will make a difference.

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (http://malmo.se/jobb)

Information about the Position

Employment form: Fixed-term employment for 1 year, with the possibility of permanent employment.
Scope: Full-time
Number of positions: 1
Start date: 2026-03-01 or by agreement

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

Before employment is offered, you need to present a diploma from the requested education and an ID document: passport or national ID card.