Description

At the administrative unit of the community building management, a great team works on various assignments - everything from committee administration and registration to finance and personnel issues.

Our common mission is to provide the community building committee, the management, and its core operations with the support they need to carry out their tasks by coordinating and leading HR, finance, administration, committee work, and registration. As our current committee secretary moves on to new assignments within the unit, we are looking for a new colleague!

Responsibilities

As a committee secretary, you have a central and significant role in the administration as you coordinate and administer the committee process as well as the associated presidium and committees. You will work closely with committee politics and ensure that applicable laws and regulations are followed. You will be responsible for the entire committee process from case review to case management support, preparing agendas, keeping minutes, and issuing decisions. This includes coordination of cases, legal control, system support in the case management system Evolution, etc. You will act as support for case handlers and managers, but also for elected representatives. Additionally, there will be tasks related to registration and the administration's incoming mail and calls via the authority's mailbox and authority phone. You will be the administration's system owner of our support systems such as Netigate and Netpublicator.

The municipality of Vänersborg actively works on collaboration between administrations as we see that it adds value for those we serve - our employees, our politicians, but above all our residents. Therefore, you will have a natural internal network and be part of cross-administrative collaboration groups such as the administrative development group and the group for registrars.

Qualifications

We are looking for someone with a suitable university education focusing on (within) law, political science, or public administration, or another degree that the employer can assess as equivalent. It is an advantage if you have previously worked in municipal administration, have experience with digital case management programs such as Evolution, and can lead your area and work by seeing the whole picture. You have an understanding of the legal frameworks that govern the work. We are looking for someone who is structured, meticulous, and above all, someone who finds it exciting to work in the midst of democratic processes and with the societal mission we have. It is crucial that you can handle both recurring tasks based on given deadlines and other arising tasks. Very good knowledge of the Swedish language is required, as well as the ability to express yourself in writing, as this is a fundamental prerequisite for the position.

As a committee secretary is the link between politics and administration, it is important that you are trustworthy and have a good understanding of the distinction between elected representatives and the civil service organization.

Conditions

The application deadline is December 14th, but please submit your application in good time as we hope to start the interview process during the application period.

Interviews are scheduled for weeks 50 and 51.

About Vänersborg Municipality

As an employee of Vänersborg Municipality, you contribute to making everyday life easier for our 40,000 citizens in the municipality. In Vänersborg Municipality, 3,800 employees work, and we strive to be attractive and sustainable in all areas, throughout life.

Additional Information

We see diversity as a strength that enriches our operations and welcome applicants from various backgrounds. If you are applying for a position with us that is subject to military placement, you will receive information about it in connection with your employment. The municipality has made active choices in this recruitment and therefore does not wish to be contacted with offers of advertising and recruitment assistance/competence mediation. Contact details for your union organization can be found here (https://www.vanersborg.se/naringsliv-och-arbete/arbetsmarknad/fackliga-organisationer).