Committee Secretary at Strängnäs Municipality

Do you have a strong interest in public administration and societal issues? Do you want to work in an organization where you help plan, coordinate, and develop our processes regarding committee and case management? Then this is the job for you!

The position of committee secretary is located in the administrative unit, which has the main responsibility for the overall administration of the political decision-making processes. In addition to managing the municipal council and executive board, all committees in the municipality must be handled equally.

The administrative unit, along with the security unit and the sustainable community development unit, is part of the secretariat department. A central department close to municipal leadership and politics that, in addition to decision-making processes, is responsible for legal matters, security and preparedness issues, social and environmental sustainability, investigations, and general elections. A total of 39 people work here.

For us, a good collaborative climate is important; we value job satisfaction and working together. We offer work on-site in our newly renovated municipal building, or remote work when it suits the needs of the organization.

As of January 1, 2026, the secretarial organization will be centralized. In connection with this reorganization, we have streamlined the positions to create increased clarity and efficiency. Municipal secretaries and committee secretaries together form a secretariat aimed at gathering and enhancing competence, strengthening coordination, and ensuring a legally secure and uniform working method throughout the municipality. The secretariat currently consists of two municipal secretaries and three committee secretaries.

We are now looking for our fourth committee secretary who, together with the others, will create a strong and complete team with great opportunities to influence and shape the new organization.

JOB RESPONSIBILITIES

As a committee secretary, you will coordinate, administer, and manage cases for one or more committees for which you have primary responsibility for the decision-making process. Together with your secretary colleagues, you are an expert team in political management and preparation of cases in Strängnäs Municipality. Together, you create a solid knowledge base and support each other in your daily work.

Your tasks include reviewing and compiling materials for the committee and subcommittees, managing the committee's case balance list, convening and coordinating the preparation process, taking minutes, and performing follow-up work. Ensuring high quality and legal security is a given. Internal advice and guidance to officials and elected representatives are a significant part of the job. Training initiatives occur regularly. Being pedagogical and able to provide critical feedback is important for this role.

In addition to being a committee secretary and the natural link between officials and elected representatives, part of the job is to develop and try new things. We will also delve into areas that relate to the main task. This may involve law, AI, meeting techniques, GDPR, information management, digitalization, educational leadership, or a specific area of operation.

The position may involve some evening work as committees may meet in the evening.

QUALIFICATIONS

We are looking for someone who has:

• post-secondary education with a focus on political science or law, or other education/experience deemed equivalent.
• experience working as a municipal secretary, committee secretary, or similar function within public administration.
• the ability to express yourself well in spoken and written Swedish and be clear in your communication.
• high IT maturity and is accustomed to being able to familiarize yourself with new IT systems, as the committee process is digital.

We are looking for someone who thrives in a fast-paced environment and has a good understanding of processes, but who can also adapt when something unexpected happens. You enjoy taking initiative, contributing ideas for improvement, and collaborating with many different people.

You have insight into what it is like to work in a politically governed organization and understand the different roles that exist. You can think critically and question when necessary, while also being flexible and attentive.

We believe you are independent, structured, and appreciate the variation between recurring tasks and days that require quick adjustments. Attention to detail and accountability are a given for you, and you deliver high quality even during periods of high workload.

Your personal qualities are important to us, and we will place great emphasis on them.

Warm welcome with your application! Selection is ongoing.

OTHER

Welcome to Strängnäs Municipality! Strängnäs Municipality has just over 39,000 inhabitants and is strategically located in Mälardalen with excellent communication opportunities. Here, it is close to the big city of Stockholm, which can be reached by train in under 50 minutes, and even closer is Eskilstuna. Our municipality is an attractive place for both living and working, where you have the opportunity to make a real difference for the community and its residents.

Application Process and Personal Data Management:

• As an applicant, you are responsible for documenting your competence clearly so that we can make an objective and fair assessment of your application.
• When working with children and young people, a police record extract is required before employment.
• Strängnäs Municipality handles your personal data in accordance with applicable legislation. You can read more about our personal data management on our website: personal data in Strängnäs Municipality (https://www.strangnas.se/kommun-och-politik/overklaga-beslut-rattssakerhet/personuppgifter-i-strangnas-kommun).

Strängnäs Municipality has chosen media channels for this recruitment and therefore requests no contact with ad sellers and recruitment services.

We look forward to learning more about you and how you want to contribute to Strängnäs' future.