Registrar with Coordination Role in Information Management

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Through us at the Sports Administration, conditions are created for all Stockholmers to be physically active. We open the city as an arena and offer Stockholmers a wide variety of sports and exercise opportunities for a more active lifestyle. All work at the Sports Administration is based on our three core values: welcoming – trustworthy – forward-thinking. Please read more about the Sports Administration's mission and activities at motionera.stockholm (https://motionera.stockholm).

Welcome to an active and diverse workplace!

Welcome to us

The Department for Operational Support and Development leads the administration's work with archive issues, data protection work, registration, and committee secretariat.

Within the department, four units operate with responsibility for IT and information security, HR, Booking and Association Support, and the sports strategic issues with communication and events.

To meet our mission regarding registration, archive, and information security issues, we are now looking for a registrar with a coordinating role in information management.

Are you an engaged, meticulous, and development-driven registrar who enjoys both change work and getting things done? Do you want to work in a role where you can take responsibility, influence, and support others? Then you are the one we are looking for!

We offer

We offer a workplace characterized by high competence with a good workplace culture that is in constant development.

You will be offered an exciting, varied, and independent assignment with the opportunity to put your own stamp on the position as a coordinating registrar as the role expands in connection with the current registrar retiring. With us, you will have the opportunity to develop both personally and professionally.

In addition to this, we offer you:

• the opportunity to work for one of Sweden's largest employers
• to contribute to a healthy and more health-conscious Stockholm
• a workplace located in bright new premises by Globen
• generous wellness allowance, wellness hour, good flexible working conditions, winter and summer working hours, and vacation exchange
• the opportunity to switch between remote and office work when the job allows.

Please read about our other benefits within the City of Stockholm here (https://www.stockholm.se).

Your role

As a coordinating registrar, you will play a central role in ensuring a structured and transparent document and case management in accordance with applicable legislation.

You will work with information management from a broad perspective where you are responsible for registration, archives, and coordinating the administration's work with data protection issues. You will ensure that routines exist and are followed correctly according to current legislation.

Your role includes, among other things:

• registration in our document and case management system eDok (Platina)
• ensuring that incoming and created documents are handled correctly and in the case of the release of public documents
• being an object specialist in eDok and developing the administration's use of eDok
• being the contact person for the city archive and the administration's operations and ensuring that routines for archive management exist and are followed
• coordinating the administration's work with data protection and being the first-line contact person in these matters
• coordinating the team that works with information management
• conducting training and introductions in the area of information management
• being a support in change work within information governance.

A central part of the job is also to coordinate all issues related to the area of information management, develop working methods, and support other employees, raise the administration's competence in the area, and be one of our experts in our document and case management system eDok. You will lead the administration's archive organization in close collaboration with an archive consultant from the city archive.

As support in your assignment, you will have close cooperation with the administration's lawyers, information security coordinators, data protection officers, case handlers, committee secretaries, and archive consultants from the city archive.

Your competence and experience

We are looking for someone who has:

• registrar training or an academic degree in archive and information science or other post-secondary education that we assess as relevant
• several years of experience working as a registrar within a public authority
• good knowledge of the laws and regulations governing information management in the public sector
• competence in the area of data protection (GDPR)
• high digital competence, with experience working in a case management system and the Office suite
• very good ability to express yourself well in Swedish, both orally and in writing.

It is meritorious if you have:

• experience working with eDok (Platina)
• experience working with change management
• experience working with information security
• experience conducting training and good presentation skills.

Independently leading and driving work forward comes naturally to you, while you create structure, clarity, and engagement for yourself and others. You thrive with varied tasks where your meticulousness and planning ability ensure that tasks are completed on time and maintain high quality. To succeed in the assignment, it is crucial to have a holistic view where you look at issues from a broad perspective and understand how your work affects other parts of the organization.

Finally, you are driven by development where you take the initiative in the organization's change work, motivate others, explain changes clearly, and respond to any resistance with attentiveness and constructiveness.

In this recruitment, we will place great emphasis on your personal qualities, motivation, and commitment to the assignment.

Other

We recruit without a personal letter in this recruitment to strengthen the focus on the competencies and experiences requested for this role. In assessing your application, we will only base it on your CV and a number of questions you will be asked to answer when applying for the position. We ask that you respond concretely and succinctly to the questions, and that there is a clear connection between your answers and your CV.

In this recruitment process, psychological tests may be relevant.

The position is a permanent full-time employment.

We see diversity as enriching and welcome all applicants! The City of Stockholm works with competency-based recruitment aimed at considering each person's competence and thus counteracting discrimination.