Vacant job

Are you a structured problem solver who loves order, service, and making things happen?

We are looking for an engaged Administrative Assistant who will be the hub of our operations – a person who combines a sense for people with an eye for detail and finance. With us, you will have a varied role where you make a difference every day!

We are a company in transition and are looking for someone who wants to join us on our journey. As our assistant, you will be a key person ensuring that everyday operations run smoothly, from welcoming visitors to keeping the office organized and contributing to our financial processes. The role is broad and dynamic, perfect for you who enjoy variety and taking responsibility.

In your role as an Assistant, you will greet customers, suppliers, and other guests with a professional and friendly demeanor. You will ensure that the break room, conference rooms, and the entire workplace are well-organized and inviting. You will also work with finance-related tasks such as registering suppliers and customers, assisting with customer invoicing, coding supplier invoices according to templates, and performing minor reconciliations. Additionally, you will manage our switchboard (Smart Connect), handle mail and documentation, and book travel, hotels, and rental cars when needed. An exciting part of the role is that you will plan and coordinate our move to new premises – and afterwards create order in our new work environment.

Who are you?

We are looking for someone with a natural sense of service who enjoys creating a positive experience for both customers and colleagues. You are structured and orderly, thrive on having control over details, and are flexible and solution-oriented. You take initiative and make things happen. Good computer skills are a requirement, and if you have experience with basic financial work such as accounts payable or accounting, it is a plus.

We would like you to have experience in administrative work, preferably in a service-oriented role, as well as basic knowledge of finance. You are proficient in the Office suite, and it is an advantage if you also have experience working in Monitor. You have good knowledge of Swedish and English, both spoken and written. As a person, you are structured, meticulous, communicative, and self-driven. You are flexible and stress-resistant and have the ability to prioritize when the pace is high. Experience in project coordination, for example during a move or office planning, as well as handling a switchboard or customer service, is a plus.

What do we offer?

With us, you will have a role with significant responsibility and the opportunity to make an impact. We offer a work environment where collaboration, engagement, and development are in focus. You will be part of a company in transition, where your contribution makes a real difference.

Additionally, we have other benefits such as wellness grants and the possibility of wellness hours.

If you find this interesting but would like to know more about the position, please feel free to contact our CFO and recruiting manager Susanna Aspman at tel: 070-224 62 98. If you think this sounds like your next job, we only accept your application via email to [email protected]

Please apply as soon as possible, but no later than the application deadline January 11, 2026.

Aiab energy AB is a complete supplier of power supply equipment in the field of backup power, uninterruptible power, and DC systems. Since 1970, Aiab has ensured that companies and authorities always have reliable and tailored backup power plants and total solutions for power supply. The company carries out project planning, construction, manufacturing, installation, commissioning, and training as well as service and maintenance in-house. The company is mostly owned by Koncentra Group AB, which is a privately owned industrial group focused on long-term investments. Read more at www.aiab.se and www.koncentra.se