Driven and service-oriented student wanted for HR team

Our client is now looking for a driven and service-oriented student for a central role in their family-like office environment. You will be an important part of the HR team, responsible for ensuring a smooth daily operation and a positive experience for visitors and colleagues.

ABOUT THE POSITION

In this role, you will be the face of the office and the hub of daily operations. You will handle everything from visitor reception to administrative support and facility management, ensuring that the office is always representative and efficient. You will work closely with the HR team and contribute to a pleasant workplace.

This is a need-based employment and will vary in schedule. During summer, Christmas, and other holidays when internal staff are off, there is an increased need from the client. We will take your availability each week to schedule shifts; there may not be a need every week, but a willingness to be flexible is important for the position.

You will be offered

• A flexible part-time position
• A family-like and supportive work environment with good onboarding.

JOB RESPONSIBILITIES

Responsibilities

As part of the company's team, you will play a key role in maintaining an efficient and welcoming office environment. The tasks are varied and driven by the needs on-site on the current workday, where the focus is always primarily on first-line support for colleagues and visitors. You will, among other things:

• Handle incoming calls and transfer them in the switchboard.
• Sort and forward emails and publish information on the intranet.
• Be responsible for the office's order and comfort, including handling deliveries such as fruit and coffee.
• Ensure that technology in meeting rooms and reception works and be the first contact for simple IT problems.
• Manage keys, access cards, and welcome visitors.
• Organize internal events and coffee breaks.

WE ARE LOOKING FOR YOU WHO

• Is a student at a university/college with at least 1.5 years left of your studies in a relevant field.
• Has good experience in service and administration.
• Possesses very good knowledge of the Microsoft Office suite.
• Is fluent in Swedish and English, both spoken and written.
• Has a habit of working with multiple tasks simultaneously.

It is a merit if you have:

• Experience working with Jira.
• Basic IT skills in technical office equipment.

To succeed in this role, you have the following personal qualities:

• Trustworthy
• Helpful
• Social
• Responsible

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply rolling selection and will remove the ad when enough candidates have reached the final stages of the recruitment process. When applying, a CV is requested. We do not use a cover letter as a selection method, so it does not need to be attached. As a candidate, you bear the main responsibility for ensuring that your application is complete when submitted. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.

For our part-time positions, you as an applicant need another main occupation of at least 50%. Examples of this include studies, other employment, self-employment, parental leave, or similar.

INFORMATION ABOUT THE COMPANY

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