Vacant job

Job Responsibilities

Do you want to work in a broad and varied role where you coordinate, follow up, and develop initiatives for a strong and sustainable association life in Gothenburg? Do you have excellent administrative skills, an eye for finance, and enjoy working both operationally and strategically? Then this could be the role for you! We are now looking for a coordinator with a focus on coordination, finance, and development within Gothenburg City's rental model & local mediation assignment.

The Grants & Support unit is part of the Association Support department and consists of sixteen dedicated employees. We work to create good conditions for the city's association life, among other things through association grants, municipal guarantees, advice, the rental model, and mediation of premises. In total, we manage around 150 million SEK annually for about 600 associations.

We are now looking for a coordinator who will play a central role in working with Gothenburg City's rental model and be the person in the unit responsible for documentation, establishment, and implementation of rental agreements, contractual issues, rental billing, and invoice management (incoming and outgoing invoices). In this position, you will be responsible for coordinating, driving, and following up on rental agreements between the cultural and association life and property owners as well as tenants. Since the administration acts as an agent for property owners, the position also means that you will be responsible for administrative issues related to rental agreements and rental billing, responsible for termination of rental agreements, transfer and subletting applications, as well as other issues regarding administrative rental and contractual matters.

The role also involves that upon termination of rental agreements, you will be responsible for mediating premises, advertising premises, and receiving, processing, and managing these expressions of interest according to Gothenburg City's and the Sports and Association Administration's criteria. We will implement a new property system in which you will be involved and responsible for the parts related to the position. And if necessary, also assist in other areas concerning the total responsibility of local mediation. Together with the workgroup, you will conduct meetings with the cultural and association life and plan and develop routines for the assignment. An important part of your and the group's work is to collaborate with both municipal companies and administrations as well as with the cultural and association life.

There are a total of three people working in the local mediation unit. The tasks may change over time.

Qualifications

We are looking for someone who has:

• Post-secondary education in, for example, finance, administration, or other education deemed equivalent by the employer
• Experience in a customer-oriented role within rental, local supply, or administration, preferably in a public sector
• Knowledge of the association and cultural life, preferably in a coordinating or overarching function
• Practical experience in rental billing, invoicing, and rental processes
• Experience in independently handling cases
• Good IT skills, where experience with the Phytagoras system is a strong plus
• Driver's license (B)
• Documented experience in establishing and managing agreements, including terminations of rental agreements, direct exchanges, transfers, and subletting applications (meritorious)

For this position, we place great importance on your personal competencies. To succeed in the role, we see that you are service-oriented, have an easy time collaborating and building trusting relationships. You work from a customer perspective with a solution-oriented approach. We see that you have drive and can act independently within the framework of your assignment, as well as have analytical skills and are comfortable managing follow-up and documentation in a structured manner. We expect you to be meticulous and have excellent administrative skills.

Welcome with your application!

Conditions

Our work with selection and interviews may begin before the application deadline, so please submit your application today!

In this recruitment, we will not request a personal letter as an application document. Instead, you as an applicant will be asked to answer a number of questions where we ask you to describe your competence in the requested area.

We at Sports & Associations offer you a job where you get the opportunity to grow and develop. You will be part of an organization that works with positive issues such as health promotion and meaningful leisure time. A good flexitime agreement allows both work and leisure to take place.

At the interview, you need to present a passport/national ID/certificate of residence issued by the Tax Agency and possibly proof of residence permit if you have citizenship outside the EU/EEA. This is to ensure your identity and confirm that you have the right to work in Sweden.

When you apply for a job with us, we only accept applications via our recruitment system, in accordance with GDPR.

To those representing staffing and recruitment companies: We have already decided on the recruitment channels we wish to use for this recruitment and therefore kindly but firmly decline offers of advertising and recruitment assistance.

About us

Our vision is to make Gothenburg healthier. We provide Gothenburgers with the conditions for a rich and active leisure time. We drive, build, and develop sports and health facilities and support Gothenburg's association life through grants and other support. Right now, we are in an exciting development phase with several new facilities, new working methods, and more digital solutions. For more information about the administration and Gothenburg City, you can find here: Gothenburg City (https://goteborg.se/wps/portal/start/kommun-och-politik/kommunens-organisation/forvaltningar-och-namnder/idrotts--och-foreningsforvaltningen)