Registrar (temporary position 80%)

Do you want to work in an organization that creates opportunities for education, development, and exchanges both nationally and internationally, and be part of developing document management and information governance at the Swedish Council for Higher Education?

We are looking for a registrar for a temporary position at 80 percent during the period of January - August 2026.

Your responsibilities

• daily mail opening, registration, classification, archiving, and dispatching primarily electronic documents,
• processing of registered cases,
• handling of original documents, and
• weekly compiling lists of incoming referrals and cases.

Other tasks may include

• Contacts with employees and the public regarding the release of public documents,
• gathering information about ongoing and completed cases in electronic systems,
• developing document management and information governance,
• informing, introducing, and advising employees on document management,
• collaborating with the agency's archivist on archiving digital documents, and
• updating information from the unit on the intranet.

Other tasks may also arise.

Within the registrar and archive department, we have close cooperation and assist each other as needed.

Who you are

You have:

• Registrar education or equivalent, as assessed by the employer,
• several years of experience in registry management,
• experience working in document and case management systems,
• interest in system administration and the ability to learn various IT systems,
• good knowledge of the Office suite,
• knowledge of the principle of public access,
• experience in communicating with the public and strong communication skills,
• very good written and oral proficiency in Swedish, and
• very good knowledge of English.

It is advantageous if you have:

• archive knowledge,
• experience in system administration,
• experience in internal training, and
• experience in driving the development of work processes.

To succeed in the role of registrar, you need to:

• have good collaboration skills,
• be able to take responsibility and work independently based on given routines and instructions,
• be structured,
• be proactive, and
• be meticulous.

We place great emphasis on personal suitability.

What we do and offer

The Swedish Council for Higher Education has several assignments in the education sector, with the common denominator of creating opportunities for development through education and international exchanges. We have about 340 employees in Stockholm and Visby. Our goal is to be an attractive employer where employees and managers work together for long-term development. We offer a professional and stimulating environment with good opportunities for personal development. We are committed to a recruitment process free from discrimination and do not see further adjustments as a hindrance.

The position is part-time at 80 percent and is a temporary position for 8 months, starting on January 7, 2026. The work location is Solna. The work will primarily be performed on-site at the Swedish Council for Higher Education at Solna Strandväg 132 B, and remote work will only occur by agreement.

Our terms and benefits

More about the Swedish Council for Higher Education

Apply and become one of us!

Welcome with your application in the form of a CV and a personal letter in Swedish marked with the diary number 2.2.1-02352-2025. When applying, we ask you to answer a number of selection questions. In the first selection, we will base our evaluation on the answers to these questions. This way, the Swedish Council for Higher Education evaluates candidates on equal terms. CVs and personal letters will be reviewed in the next stage of the selection process. The deadline for applications is January 2, 2026.

If you have any questions about the recruitment, please contact the recruiting manager Anna Hörnlund at phone number 010-470 06 33. The representative for Saco-S is Kerstin Martínez at phone number 010-470 04 69, and for ST Lisa Samsten at phone number 010-470 03 67.

The Swedish Council for Higher Education has made a medieval for this recruitment. Therefore, we kindly ask for no contact with advertisers or other sellers of recruitment services.