Temporary Position as Administrative Employee at the Church of Sweden in Haninge

Our fantastic employee is taking a leave of absence for studies, which is why we are looking for a temporary replacement for our administrative unit at the Church of Sweden in Haninge, with good chances for extension!

About the Role

In this role, you contribute to a socially important function by meeting residents and visitors at cemeteries and burial sites via email, phone, and sometimes in person.

Your task is to ensure that records are kept accurate and accessible, as well as to provide support and answer questions from people at different stages of life. As one of the first points of contact with the Church of Sweden, you are an important link in creating security and quality throughout the organization.

Main Responsibilities & Team

• Receive and manage the unit's incoming visits, emails, and phone calls, with phone hours every weekday from 9 AM to 12 PM.
• Process cases related to the responsibilities of the burial law, such as grave rights cases, grave care applications, and similar.
• Coordinate information to other units and act as an expert in your areas of responsibility.

In addition, you will support the parish and service activities with, for example, customer and financial management.

You will be part of the administration and booking team, which consists of six employees. My name is Tobias Jonson, and I lead the recruitment. I have been the head of the unit since 2024 but have been in various positions within the parish for the past ten years. My leadership is based on trust and solutions.

We are looking for someone who...

Is an engaged administrator with a sense of detail and a strong desire to develop and improve routines.

To succeed in the role, you need to

• Be responsible, structured, solution-oriented, and self-driven.
• Be open, unpretentious, and able to collaborate easily with others.
• Be able to meet people in different life situations with empathy and respect.
• Be confident in yourself and have a high degree of integrity, as many of our cases involve death and the end of life.

Qualifications for the Role

To be considered for the role, we would like you to:

• Share the values of the Church of Sweden.
• Have a high school education.
• Be accustomed to following, developing, and taking responsibility for routines.
• Be familiar with operational support systems and handle Word, Excel, Outlook, and Teams fluently.
• Master Swedish in speech and writing fluently, as well as have basic knowledge of English.
• Have a driver's license with B category, as some tasks will be performed in Österhaninge.

It is an advantage if you:

• Have insight into the burial law, administrative law, other applicable legislation, or other experience deemed equivalent by the employer.
• Have experience in non-profit organizations and/or public administration.
• Are a user of the church's IT systems, including Aveny & Public 360.
• Have previous experience working with volunteers.
• Have experience in basic financial management.

We Offer

The position is a full-time temporary position until December 31, 2028, with a chance for extension, located at Västerhaninge parish house and/or S:t Eskil's church. We apply a certain degree of remote work after dialogue with the immediate supervisor and annual working hours to promote a good balance between work and private life.

We offer a wellness allowance of 4,000 SEK per year and subsidized lunches through Edenred.

The decided salary range for the position is between 33,500 – 40,000 SEK depending on experience and qualifications.

Start date according to agreement, and a probationary period may apply.

Upon hiring, a criminal record check will be required, and for permanent employment, you may be placed in a crisis role as part of our shared responsibility to strengthen society's preparedness.

Application

Please submit your application via our recruitment system. We want to receive your application by January 18. We ask that you answer our selection questions and submit a CV. We do not wish for a personal letter.

When you apply, your personal data will be processed according to the church's public access principle, which is outlined in paragraph 11 of the Church of Sweden Act and the General Data Protection Regulation. By sending your application to us, you consent to this, and you can read more at https://svenskakyrkan.se/haninge/gdpr/jobbansokan (https://svenskakyrkan.se/haninge/gdpr/jobbansokan)

Inquiries about the Position

If you have any questions or want to know more about the position, you can contact administrative manager Lina Grandin as the recruiting manager Tobias Jonson is on vacation, contact details for both are below.

Timeline

Subject to change.

• The application period is from December 18 to January 19.
• The first interview will be conducted during week 6.
• The second interview will be conducted during week 7.
• An employment offer will be made during week 8.
• Start date as soon as possible but no earlier than March 2.

Selection Questions

You will be asked to answer these questions in the next step.

1. Do you meet the following basic requirements for the position? Do you have: a high school education, a B driver's license, a good ability to express yourself in Swedish in speech and writing, basic English skills, and do you share the values of the Church of Sweden?
2. Describe your experience in administrative work where service, structure, and accurate record-keeping have been central elements.
3. Have you previously held a role where you were a first point of contact for the public via phone, email, or in-person visits? Briefly describe the context.
4. How comfortable do you feel meeting people in sensitive life situations, such as during grief or crisis? Provide concrete examples.
5. Do you have experience in following, developing, or improving administrative routines or working methods? Briefly describe your role and what you contributed.
6. Is there anything else you would like to highlight about yourself based on the advertisement?

The Church of Sweden in Haninge is a meeting place and source of strength in people's everyday lives. Our everyday life is characterized by our shared values, which are Openness, Respect, Responsibility, and Empathy. The parish was formed in 2018 and consists of three congregations: Dalarö-Ornö-Utö, Västerhaninge-Muskö, and Österhaninge. Together, we are the Church of Sweden in Haninge with approximately 41,000 members and over 100,000 residents.

We kindly but firmly decline all sales of additional job advertisements and/or recruitment services.