Stockholm – our capital city with millions of dreams, expectations, and ambitions

We work for everyone living here today and in the future. We are now looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Stockholm is flourishing as the country's leading growth region. We strive for a labor market where everyone can find their place – where employers find the right skills and where people get the opportunity to enter or return to working life. We support the journey of Stockholm residents towards work or studies through labor market initiatives and adult education.

We are looking for a committee secretary

who wants to contribute to structure, quality, and legal security in the committee's work.

Welcome to us

In the unit for knowledge support and development, we are about 15 employees in roles as investigators, coordinators, and strategists. We work to support the committee and the administration with decision-making materials in the form of investigations and evaluations for the administration's central assignments within the labor market and adult education areas. We work strategically with several of the city's common missions, such as human rights, quality, safety, and security.

We offer

We offer you

• stimulating work tasks and a broad network within the City of Stockholm
• a good working environment and excellent opportunities for professional development
• a flexible workplace at Globen, close to the subway and tram
• flexible working hours
• wellness allowance
• the possibility of vacation exchange, which means five or six extra vacation days.

A greeting from your future manager

Hello, my name is Linda Truvered, and I am the head of the unit. For me, participation, openness, and joint learning are important to achieve good quality and a good working environment. You will be part of a workgroup with many engaged colleagues.

Your role

As a committee secretary at the labor market administration, you are the hub of the committee process and support our political representatives, administrative management, and case handlers in related matters. You are also responsible for preparing meetings with the labor market committee's council for disability issues and participating in and writing minutes for the council's meetings.

Your tasks mainly involve

• coordinating the committee's matters and administration; planning meetings, sending invitations and documents, and writing minutes
• introducing and supporting elected representatives in practical matters regarding the committee assignment
• writing service statements, preparing materials such as investigations for the committee, and responding to referrals, in collaboration with the investigators in the unit
• supporting and training employees and managers in case management, writing decision-making materials for the committee, and writing and reviewing service statements in the case and document management system Platina (called eDok in the city)
• coordinating the development of committee processes and updating the administration's delegation order.

Your work is governed by the committee process, which means that you often work towards some form of deadline. About 1-2 times a month, you will work in the evenings in connection with committee meetings and disability council meetings.

Your skills and experience

We are looking for someone who has

• an academic degree relevant to the position, such as public administration and political science
• good knowledge of the laws and regulations governing municipal decision-making, such as the Local Government Act, the Administrative Procedure Act, the regulations on public access and confidentiality, and GDPR
• worked as a committee secretary or equivalent in public administration
• experience in preparing materials for decisions in public operations
• proficiency in the Office suite and digital case management systems
• good ability to express yourself verbally and in writing in Swedish.

It is an advantage if you have worked

• with the document and case management system Platina (called eDok in the city).

To thrive in the role, you need to be service-oriented and have good collaboration skills. You communicate clearly and ensure that the message gets through. To succeed in the role, you need to be structured, self-driven, and meticulous. In this recruitment, we place great emphasis on personal suitability, engagement, and motivation for the position.

Warm welcome with your application!

Other

We recruit without a personal letter to strengthen the focus on competence and experience for this role. When you submit your application, you will answer a number of questions. When we assess your application, we will base it on your CV and the questions you have answered. After the application deadline, we will review all applications.

Please note that the position includes evening work 1-2 times a month.

Here you can read more about

• the labor market administration
• our benefits
• what it is like to be part of the City of Stockholm

We see diversity as enriching and welcome all applicants. Our premises are accessible. The City of Stockholm works with competency-based recruitment aimed at recognizing each person's skills and thus counteracting discrimination.

At the labor market administration, we work to make it easy to develop by changing units and workplaces. This means that your employment is within the entire administration and that you may receive new assignments within other operations where your skills are most needed.