Administrator for the Air Staff's Finance Department

Do you enjoy creating order, providing service, and ensuring that everything runs smoothly? Read on!

The Air Staff's Finance Department supports the leadership of the Air Force and the Air Staff in everything from budget work and follow-up to financial management and development of work methods. We are a fast-paced department with great responsibility and a strong team spirit – and now we are looking for an administrator who wants to be the hub of our daily work.

Approximately 5,100 employees work within the Air Force, of which about 400 are at the Air Staff. The Air Staff is the support for the Air Force Chief in leading the air combat forces, including all squadrons and schools in the Air Force at all levels of the conflict scale.

Main Responsibilities

You will support and administer the department's daily operations, future planning, and collaborate with various entities within the Air Staff, the Air Force, and the Armed Forces as well as with other organizations.

Examples of Tasks

• Coordinate meetings, bookings, travel administration, and calendar management
• Support the department head and sections with administrative tasks
• Input data for work time planning and shift planning
• Support the department's long-term planning, coordination, and implementation of activities
• Responsible for document management and internal communication
• Contribute to the development of our internal routines and work methods
• Other administrative tasks.

REQUIREMENTS

Qualifications

• High school education with passing grades
• Relevant administrative education or current and relevant work experience that the employer can assess as equivalent
• Very good ability to express yourself verbally and in writing in Swedish and English
• Good knowledge of using digital tools and the Office suite
• Driver's license B.

Personal Qualities

You are expected to actively contribute to a pleasant work environment and share the Armed Forces' core values. We are looking for someone who has the ability to work in a team as well as independently. You are service-oriented and have an easy time connecting with people. A prerequisite for successfully managing the tasks is that you are self-driven, structured, and orderly while also being flexible, taking initiative, and shifting focus as needed. You thrive in an environment with both confidentiality and high pace. You feel comfortable with computers and IT systems and enjoy learning new things. Great emphasis will be placed on personal suitability.

DESIRABLE

• Experience from the public sector, the Armed Forces, or another authority
• Experience working in the Armed Forces' support systems (SAP) PRIO, VIDAR, Emilia, etc.
• Certified administrator
• Knowledge of the Armed Forces' organization and operations
• Familiar with staff working methods.

We Offer

• An important role in a central part of the Air Force
• Engaged colleagues and a workplace with a clear purpose
• Opportunity to contribute to the development and improvement of our internal processes.

Other

Employment form: Permanent civil employment. The Armed Forces applies a six-month probationary period for those who are not employed by the authority.

Employment rate: Full-time.

Work location: Uppsala.

Start date: By agreement.

Information about the Position

Contact Marie Ekman.

Union Representatives

OFRO Lars-Olof Wretling

OFRS Caroline Nilsson

SACO Johan Nyström

SEKO Åsa Karlsson

All contact persons can be reached via the FM switchboard at tel. 08-788 75 00.

Application

Welcome with your application by 2025-12-12. Your application should include a CV and a cover letter where you explain why you are suitable for this position as well as answers to the specified selection questions.

Applications for this position will only be accepted via the Armed Forces' website.

Information about the Armed Forces and the recruiting unit:

The primary and largest task of the Air Staff is to support the Air Force Chief in leading all squadrons and schools in the Air Force at all levels of the conflict scale. The Air Staff develops, plans, implements, and evaluates orders and directives issued by the Air Force Chief. The Air Staff consists of approximately 350 employees. The Air Force organizes and trains air, base, and command units and is tasked with monitoring and protecting Sweden's airspace. This is a mission that continues around the clock, year-round, to ensure Sweden's integrity. Approximately 5,100 employees, both civilian and military, work within the Air Force.

The Armed Forces has a strong value base built on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good opportunities for internal career mobility, wellness, and a good balance between work and private life.

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security check with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be placed in wartime and to serve abroad. The implications of this vary depending on the type of position.

When applying for employment, a CV and a personal letter must be attached. If you proceed in the employment process, certified copies of grades and certificates must always be presented.

Calls from external recruitment companies and salespeople are not welcome.