Chief Registrar for the Committee and Registration Unit

We are now developing and enhancing the municipality's registrar function by establishing a position as chief registrar for the committee and registration unit. The role includes leading the municipality's four registrars and serving as the unit's document controller. Are you passionate about legal security and working with the principle of public access? Are you service-oriented and good at creating structure and fostering good collaborations? Do you want to work on improvements and development at both operational and overarching levels? Do you enjoy leading others and want to help shape the municipality's future registration? Then this position is for you.

For the past four years, the municipality's committee secretaries and registrars have been gathered in a central municipal unit within the Service Administration. We are a total of 18 people in the unit. Here, you will work proactively and continue to develop new working methods and processes to create modern and sustainable practices. You will have the opportunity to influence working methods so that we can secure our democratic mission and our support to the administrations.

RESPONSIBILITIES

As chief registrar with us, you will work together with the administrations and provide support in matters concerning cases, documents, and document management. The assignment is broad, and we have a significant responsibility to support the municipal operations based on applicable legislation and approved information management plans. We participate in overarching development work regarding registration, information management, and digital administration.

Examples of tasks included in the position are to open, check, and distribute cases in the case management system LEX. The role includes being a registrar for one or more committees with their respective administration. The municipality's registrars are experts in registration and must ensure documentation, relevance, and searchability. Another important task is to expedite documents and provide access to public documents for all of the municipality's committees. We also conduct archival maintenance work before the documents reach the city archive. We work closely with committee secretaries, the city archive, system administrators, lawyers, case officers, and other key individuals within the municipal administration.

The position also includes leading the municipality's four registrars and serving as the unit's document controller, responsible for, among other things, the municipal information management plan. As a document controller, you will participate in developing and quality-assuring processes, as well as creating, revising, and communicating working methods related to case management, handling of public documents, and digital processes. You will also participate in the municipality's overall information management work. In the leadership role, in addition to managing the daily work in the registration unit, you will also be responsible for internal training, quality assurance of routines, interpreting and applying information management plans, and maintaining competency requirements within the registration unit.

QUALIFICATIONS

We are looking for someone with post-secondary education in a relevant field, such as a certified registrar or training in archival and information science or another equivalent education. You already have several years of experience as a chief registrar, registrar, or document controller. Desirable qualifications include university credits in public administration and political science, as well as good knowledge of municipal law and the Freedom of Information and Secrecy Act. Previous management or supervisory experience is also an advantage.

We are looking for someone who is driven to develop, create, and implement effective and legally secure working methods. You are clear and proactive in the case process, even when the cases are complex. You have the ability to see both details and the big picture, and you work in a structured, methodical manner while bringing your own initiatives. You have excellent language skills and can communicate fluently in Swedish, both verbally and in writing. You have good administrative skills and the ability to lead yourself and others, sometimes in a high-paced work environment. Legal security and quality are the foundation of your work. Great emphasis will be placed on personal suitability and that you have a profile and characteristics that fit into the workgroup.

We look forward to welcoming you as a colleague!

OTHER

The Service Administration coordinates, develops, and delivers qualitative support with a broad service content to the municipal group's operations. What we deliver should benefit the residents.

Do you want to help lead the way? We offer a workplace that is at the forefront and leads the way in one of Sweden's most sustainable municipalities. Together with competent and engaged employees, you will help develop Eskilstuna through good sustainable meetings, guidance, and service. Through active and courageous employee participation and a trusting and engaged leadership, you will help drive change. You make a difference for people every day. We welcome employees from diverse backgrounds and work to ensure that our workplaces are accessible to all.

The majority of all permanent employees in Eskilstuna municipality are subject to military placement. If your position is affected, you will be informed during the recruitment process. This means that you have an obligation to serve within the municipality even during heightened readiness.

We ask you to apply for the position via the link in this advertisement. It is important that you are careful when filling out your application as it forms the basis for our selection. If you have a protected identity, you can apply by submitting your application in writing or leaving it at our reception at Alva Myrdals Gata 3 D. Mark your application with the Recruitment Unit and the advertisement's reference number.