Vacant job

MSB works for a safer society in a changing world with a focus on the development of civil defense. As of January 1, 2026, we will be the Authority for Civil Defense. The Authority for Civil Defense has two clear roles: we are the leading, directing, and coordinating authority in civil defense, and we are the sector-responsible authority for the preparedness sector of rescue services and protection of the civilian population. The vision of the Authority for Civil Defense is 'Together for a strong civil defense.'

Do you have the ability to act when it matters? Then you might be our next colleague!

We are looking for a secretary for the management team.

You will be part of the team at the management staff's office, whose task is to provide direct support to and assist the management team with strategic governance.

Your responsibilities and tasks
You will be responsible for supporting and ensuring effective and practical conditions within the framework of the direct support of the Director General and the Deputy Director General.

Your tasks include:

• responsibility for and management of the calendar with associated information management as well as practical meeting arrangements
• responsibility for travel administration (bookings, travel expenses, invoice and receipt management), purchasing, and similar tasks
• responsibility for ongoing and strategic development of routines and processes related to management support

In the role of secretary, you will also contribute to the daily and long-term planning of the management's work and otherwise contribute to the overall activities of the office. You will support the management staff in the development, efficiency, and improvement of the management's administrative processes.

Your knowledge and competencies
We are looking for someone who has:

• an academic degree or equivalent experience deemed comparable by the employer
• at least five years of experience in qualified management support in the public sector
• good administrative knowledge and the ability to handle and evaluate information
• very good ability to express yourself in speech and writing in both Swedish and English
• good IT skills, including the Office suite, and an ease in learning new systems
• a high level of security awareness

It is meritorious if you have:

• experience in assessing, managing, and working with sensitive information with high integrity
• knowledge of the structure and mission of total defense

In all our work, both internally and externally, we will act based on the state value framework. Like all employees and leaders with us, you are expected to work in a mission-oriented, development-focused, dialogue-oriented manner, have good self-awareness, and contribute by being a role model.

As of January 1, 2026, the employee and leadership criteria will be replaced by the Authority for Civil Defense's approach for employees and leaders: The approaches apply in everyday life, crisis, and war. The three approaches should be seen as a whole and build on each other; collaborative – proactive – action-oriented.

We particularly emphasize the importance of high integrity, good collaboration skills, the ability to work in a structured, flexible manner with the ability to overview and good foresight, and you should be performance-oriented.

About the employment
We offer you a permanent full-time position that begins with a probationary period. The position requires presence in the office based on the management team's calendar and the work of the management staff in general.

Your place of employment will be Stockholm, and travel is required in the position.

The majority of our positions involve placement in a security class. Usually, Swedish citizenship is required. When placed in a security class, a security review with background checks will be conducted before employment according to Chapter 3 of the Security Protection Act. Most employees at MSB are war-placed.

About us
In the office, we are about 15 employees and we are located in both Karlstad and Stockholm.

We also offer you the opportunity to take wellness hours and you will also receive a wellness allowance. For you as a government employee, there are also favorable vacation conditions.

All of us who work at MSB are expected to and shall contribute to increased gender equality and equal treatment for a work environment and a society free from discrimination.

Want to know more?
If you have questions, you are welcome to contact unit manager Charlott Thyrén. Union representatives are Jörgen Mählér (Saco-S), Jan Fenelius (ST), and Ann-Britt Paradis (SEKO). All can be reached via the switchboard number 0771-240 240.

Welcome with your application by December 15, 2025.