Administrator at the Swedish Civil Contingencies Agency

MSB works for a safer society in a changing world with a focus on the development of civil defense. As of January 1, 2026, we will be the Swedish Civil Contingencies Agency. The agency has two clear roles: we are the leading, directing, and coordinating authority in civil defense, and we are the sector-responsible authority for the preparedness sector of rescue services and protection of the civilian population. The vision of the Swedish Civil Contingencies Agency is "Together for a strong civil defense".

Do you want to make a difference and work with us to develop civil defense? Then you might be our next colleague!

Your Responsibilities and Tasks

As an administrator in the staff, you will support the department head and the staff with administrative tasks such as assisting with materials for presentations and meetings, meeting coordination, calendar bookings, conference bookings, and case management.

You will work together with the agency's management staff and administrators on materials and inquiries. You will contribute suggestions on how administration can be developed and managed more effectively within the department and the agency and collaborate with other administrators in the agency.

Your Skills and Competencies

We are looking for someone who has:

• at least five years of experience working as an administrator for a manager, management group, or staff
• experience working in a government agency or other public sector

It is an advantage if you have:

• financial competence
• knowledge of systems such as Agresso, Jira, SharePoint, Excel, and Public360.

In all our work, both internally and externally, we must act based on the state value framework. Like all employees and leaders with us, you are expected to work in a task-oriented, development-focused, dialog-oriented manner, have good self-awareness, and contribute by being a role model.

As an administrator, you are motivated by creating structure, order, and clarity. You are flexible, proactive, and self-driven. Furthermore, you feel confident in prioritizing and making decisions and are clear and direct in your communication. You enjoy the role of administrator and like to perform your work with a high degree of service. You adapt to changing circumstances and can see opportunities in changes.

About the Employment

We offer you a permanent full-time position that begins with a probationary period.

Your place of employment will be Stockholm, and travel may occur in the position.

The majority of our positions involve placement in a security class. Usually, Swedish citizenship is required. When placed in a security class, a security assessment with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act. Most employees at MSB are designated for military service.

About Us

In the staff of the Department of Crisis Preparedness and Civil Defense, we are about 10 employees, and we are located in both Karlstad and Stockholm.

We have an activity-based office where you can choose your workplace according to your needs. You also have the opportunity for remote work to some extent.

We also offer you the opportunity to take a wellness hour, and you will receive a wellness allowance. For you as a government employee, there are also favorable vacation conditions.

All of us who work at MSB are expected to contribute to increased equality and equal treatment for a work environment and a society free from discrimination.

Want to know more? If you have questions, please contact the head of staff, Anna Nyman. Union representatives are Mia Lindström (Saco-S), Jassin Alm (ST), and Ann-Britt Paradis (SEKO). All can be reached via the switchboard number 0771-240 240.

Welcome with your application by December 14, 2025.