Vacant job

Do you have an eye for detail, love creating order, and gain energy from helping others? We are looking for an Office Manager for a temporary position of about 12 months with a possibility of extension at our Stockholm office. With a creative service mindset, you will help create an environment where both colleagues and visitors feel warmly welcomed, inspired, and seen! This is a perfect role for you who want to take overall responsibility for office operations while thriving in a dynamic and social environment.

Does this sound like something for you? Read on!

What can a day at the office look like?

As an Office Manager, you are our everyday hero - the one who ensures that the office runs smoothly and that everything works behind the scenes. Your days will include:

• Welcoming visitors and new employees
• Managing orders of office supplies and maintaining contact with suppliers
• Collaborating with HR on onboarding and offboarding
• Ordering technology and managing mobile subscriptions
• Being a supportive hand at internal events, meetings, and workshops for colleagues and clients
• Preparing and planning for office breakfasts, snacks, and after-work events
• Handling incoming and outgoing mail and packages
• Performing various ad hoc tasks 
• Coordinating office routines and administrative tasks
• Having overall responsibility for the office's well-being, functionality, and service

You will be part of our global Facility team and report to our Facility Director Mette Teilmann. You will work from our office on Drottninggatan in Stockholm where about 200 colleagues are located. You will also have regular contact with our other offices in Malmö and Gothenburg.

Who are we looking for?

We believe that you:

• Thrive in dynamic environments and with many social contacts
• Communicate fluently in Swedish and English, both spoken and written, as we are a global company
• Have previously worked in an Office Manager, receptionist, or coordination role and enjoy taking responsibility

We are looking for someone who is available from week 39 or 40 and can work full-time during the temporary period. You are flexible, have an exceptional service attitude, and are eager to take initiative. Your previous experience is important, but it is equally crucial that you have the right attitude, structure, and willingness to contribute. 

• A social, varied, and exciting job in central Stockholm
• Experience from a global company in a dynamic industry
• An inclusive and friendly culture where engagement and initiative are appreciated and encouraged

At Columbus, we value our employees as much as our business. We offer an inclusive work culture where you can develop both professionally and personally. With us, you will find a good balance between work and leisure, and we believe in freedom with responsibility in your daily work.

Our application process is quite logical

We skip the personal letter and instead start with tests at an early stage in the process. Why? Because we want to see potential, team fit, and recruit blindly as far as possible to further increase diversity within us. Therefore, you will perform a test with two parts, a personality test of about 15 minutes and a logical test of about 15-20 minutes. The next step is a phone interview with the recruitment manager Lanya Amin (https://www.linkedin.com/in/lanya-amin-b80394244/), followed by a meeting via Teams/in person with one or two team members. We always conduct background checks and take 1-2 references before employment.

Are you the one we are looking for?

Send in your CV or easily apply via your LinkedIn profile. We interview continuously, so don’t wait too long. If you snooze, you lose.

About Columbus

Columbus is an IT consulting company with about 1500 employees around the world. What we do best is developing, implementing, and maintaining digital business solutions. Our mission is to guide customers in their digital transformation so that their companies can continue to be successful for a long time to come. For over 30 years, more than 5000 customers have hired us. Things are going well, simply . If you ask us, the secret is that we have a wide range of technical solutions, deep industry knowledge, extensive technical expertise, and a healthy dose of customer understanding.

Our employees are engaged in their work, and the company is characterized by a strong entrepreneurial spirit. This is thanks to the opportunities that actually exist to be involved and influence both our own and our customers' operations. Now we need to grow and want you to join us on this journey!

Stay curious, Build trust, Collaborate, Deliver customer success - We assert that our core values do more good than just look nice on the wall! They guide our work both internally and externally. Through long-term partnerships with our customers, internal initiatives with Culture Ambassadors, and skills development within business areas to high-quality solutions for our customers.

What others say about us

Interested in Columbus behind the scenes? Every week we let a colleague take over our Instagram account (https://www.instagram.com/columbussverige/).

On Careereye, current and former employees can share their unfiltered reviews of what it’s like to work with us. Click below to read their experiences.