Vacant job

The Swedish Institute of International Affairs (UI) is seeking an experienced and qualified HR generalist with a focus on contract management and compliance. You will play a key role in ensuring that our project activities are conducted in accordance with applicable legislation, internal guidelines, and ethical principles.

The Swedish Institute of International Affairs (UI), founded in 1938, is Sweden's leading center for research and information on foreign and security policy. Through research, analysis, conferences, and publications, we deepen the foreign policy conversation and contribute knowledge to the public debate.

With over 70 employees and two national knowledge centers – Stockholm Centre for Eastern European Studies (SCEEUS) and National Knowledge Centre on China (NKK) – UI continues to grow. We have recently moved into newly renovated premises in Amiralitetshuset on Skeppsholmen in Stockholm.

UI and SCEEUS have been tasked with establishing and operating a European think tank office in Kyiv, Ukraine. The project is funded by the EU and Sida and has secured funding for a three-year period starting in the autumn of 2025.

The purpose of the office is to bring together experts from Ukraine and the EU to produce policy-relevant analysis and recommendations that support Ukraine's EU integration – with a particular focus on the security policy context. The office in Kyiv is planned to have about 15 employees.

To support this initiative, we are now seeking administrative reinforcement for UI's office in Stockholm.

About the role 

As an HR generalist, you will be responsible for leading the recruitment and onboarding of consultants and key personnel, ensuring the quality of contracts, and providing advice on labor law issues. You will actively work to implement and follow up on compliance in areas such as anti-corruption, equal treatment, and discrimination. The role involves close collaboration with managers, support functions, and project teams, and you will contribute to developing routines and strengthening our internal culture around ethics and compliance awareness.

Responsibilities

• Recruitment and onboarding of consultants and key personnel
• Drafting, reviewing, and administering contracts (employment, consultancy, rental, logistics, etc.)
• Ensuring that contracts comply with legislation, internal guidelines, and external regulations
• Advising on labor law, contract law, and compliance
• Implementing and following up on internal policies and guidelines
• Training and documenting compliance in ethics, equal treatment, and anti-corruption
• Contributing to the development of routines and organizational learning
• Actively participating in the institute's collective life

Qualifications

• Academic education in HR, law, economics, or equivalent documented competence
• At least five years of experience in qualified HR work, particularly in contract management and compliance
• Good knowledge of labor law, contract law, and applicable legislation
• Experience in drafting, reviewing, and administering various types of contracts
• Familiarity with advisory and operational work in a supportive HR role
• Excellent proficiency in Swedish and English, both spoken and written

Personal qualities

We are looking for someone who is structured, meticulous, and responsible. You are flexible, solution-oriented, and have an easy time building good relationships. You have high integrity, good judgment, and a genuine interest in learning and development.

Employment conditions

The position is a fixed-term employment at 100% for 12 months. Start date by agreement, early autumn or as soon as possible.

Apply by August 17, 2025 by sending your CV and cover letter describing your background and why you are applying for the position. We look forward to hearing from you! We value diversity and inclusion and strive to create a workplace where everyone feels welcome. We encourage applicants from diverse backgrounds and experiences to apply.

Union representatives are:

Julia Kviberg, Unionen,[email protected] (mailto:[email protected]).

Hugo von Essen, Akademikerförbunden, [email protected] (mailto:[email protected]).