Vacant job

Do you love making others feel welcome, have an eye for detail, and thrive in a lively office environment? We are now looking for an Office Manager for our client in Stockholm! We are looking for someone who wants to be the hub of our client's office experience – a person who joyfully and professionally greets both employees and guests with a smile every day.

About the role

You are the first person that colleagues and visitors meet – every day is your chance to create a positive first impression!

Your responsibilities will include:

• Creating a warm and professional atmosphere in the reception

• Managing internal communication channels, updating the intranet, and handling administrative tasks

• Supporting internal events, including basic logistics and setup

• Monitoring Slack channels and the Jira ticketing system to quickly resolve or escalate issues

• Ensuring that the office's common areas are always in top condition

• Coordinating with vendors and following up on contracts related to reception services

• Managing room bookings and taking care of guests

• Contributing to improvement initiatives and quality follow-ups within hospitality service

• Being responsible for food orders as needed

Who are you?

We are looking for someone with a natural sense of service – someone who is solution-oriented, self-driven, and thrives in a fast-paced environment. You are structured, responsible, and always ensure that the little extra is done.

We see that you have:

• At least 2 years of experience in reception or a similar service-oriented role

• Very good knowledge of both Swedish and English, spoken and written

• Experience in internal communication and administration is a plus

• Previous experience with Slack and Jira is a plus

• A proactive attitude and enjoy taking initiative

• A team player attitude and ability to handle multiple tasks simultaneously

• A friendly, professional, and reliable demeanor

• And last but not least – a twinkle in your eye and a good dose of team spirit!

Start date: August 4, 2025 - approximately one year (maternity cover) Location: At the office in Stockholm on weekdays. Selection and interviews are ongoing, so submit your application today!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is on Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and work both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.