Vacant job

One in every 660 people going to work in Sweden is an ISS employee, and we are proud of it. We are one of Sweden's and the Nordics' largest service companies, with over 450,000 employees worldwide. Our employees are the core of our business and the key to fulfilling our purpose, Connecting people and places to make the world work better. At ISS Facility Services, we create places and environments that contribute to better performance and a simpler, more efficient, and pleasant existence - delivered with care and high quality by engaged employees. Would you also like to be part of our global organization where your job truly makes a difference?

On behalf of AFRY in Kiruna, ISS is looking for a positive and engaged employee who is driven to give that little extra every day.

In this role, you will be the face of our customer and thus have a very important task in creating a welcoming service atmosphere and a professional reception. As an Office Coordinator, you will work across a wide area with varying tasks.

Examples of tasks included in your role:

• Welcoming, informing, and guiding visitors to the workplace in a service-oriented manner
• Introducing new employees to the workplace
• Managing access cards, permissions, and security issues (participation in safety rounds, handling incident reporting, etc.)
• Project managing staff and customer activities
• Coordinating operational changes, e.g., rearrangements, internal moves, and similar
• Internal and external communication. You need to be able to work in Office365 and have experience working in all Office programs, including SWAY and PowerPoint.
• Supplier invoice management
• Mail and package handling
• Booking and preparing conference rooms internally
• Basic breakfast service at the office
• Handling fault reports and other office-related matters
• Communication with cleaners, suppliers, etc.
• Other administrative tasks

The assignment is conducted within the framework of an integrated service solution where, in addition to your area of responsibility, you are expected to assist in other areas of operational service.

Your profile

In the role of Office Coordinator, you are the one driving your work forward, and it is important that you feel comfortable making decisions within given frameworks and that you are solution-oriented by nature. The role also places high demands on independence, integrity, and initiative.

We are looking for someone who is service-oriented, responsible, and unpretentious. You take responsibility for your entire work and appreciate that the work is varied and diverse with a significant degree of change. Both AFRY and ISS are dynamic workplaces, so it is important that you can handle work in change.

Good knowledge of Office 365 is a basic requirement, and you should have prior experience working in that environment.

You thrive in the role of company representative and share ISS's desire to deliver world-class service as well as our values of honesty, entrepreneurship, responsibility, and quality. This means that you have a high level of service, a good overview of your service area, and contribute suggestions for improvements to the customer. We see that you have several years of experience in similar service tasks and that you have at least a high school education. You are proficient in both Swedish and English, both spoken and written, and have good IT skills. You need to have a B driver's license. We also see that you have good organizational skills and appreciate working with routines and processes. You enjoy making your own decisions, and flexibility is key.

What we offer

We offer a varied and exciting role where your work will be an important part of achieving ISS and the customer's goals.

ISS is a global organization with a strong focus on development for both employees and customers. Within the ISS organization, there are good opportunities for development in various areas.

Employment details

The position is a temporary contract for at least one year. The employment rate is 62.5%. Working hours are scheduled for daytime 8-13 plus a break. The location is Kiruna, and the start date will be agreed upon in the spring/summer.

If you have questions about the position, please contact Björn Arnoldsson at bjorn.arnoldsson@se.issworld.com (mailto:bjorn.arnoldsson@se.issworld.com) or Emelie Bauducco at emelie.bauducco@se.issworld.com (mailto:emelie.bauducco@se.issworld.com).

Please note! We do not accept applications via email, only through our recruitment system. You apply by visiting our website www.se.issworld.com/sv-se/karriar/din-karriar-pa-iss/sok-jobb (http://www.se.issworld.com/sv-se/karriar/din-karriar-pa-iss/sok-jobb) and registering your CV. Applications sent in other ways will not be answered or processed for this recruitment.

Warm welcome with your application!