Vacant job

Job Description

At the School Placement Unit, we are expanding our teams to accommodate the introduction of new systems and the development of our processes, taking into account the needs we see in our operations. Therefore, we ask you: do you want a key role where your expertise makes a difference for thousands of students every day? Then we are looking for you at the School Placement Unit!

As a Planning Secretary with us, you will become a crucial link between guardians, schools, the administration's departments, and other departments within Malmö City. Here, you will combine lawful administrative decision-making with citizen service in a role characterized by variety and responsibility.

Here, you will work within the areas of school placement, school transport, and compulsory schooling, where you handle, manage, administer, and make decisions in cases. If necessary, you also represent the board in the administrative court. You provide reliable support to the administration's schools and guide citizens, primarily via email and phone, with professional interaction. You contribute to our improvement work by analyzing data, investigating, and turning insights into concrete actions that make our operations even better.

Qualifications

We are looking for you who have an academic degree with a social science orientation or another degree that the employer deems equivalent. It is a requirement that you have two years of previous work experience in public administration, including administrative decision-making and decision-making authority. You also need to have good ability and experience in familiarizing yourself with new systems. Good knowledge of Excel or Excel-based systems is an advantage.

Since the position involves many contact surfaces in both speech and writing, your Swedish must be good. As a person, you need to be good at collaborating and independently planning and organizing your work. You are structured and thrive in a work style characterized by service. To thrive and succeed in the role, it is also important that you have a flexible approach and the ability to prioritize your tasks.

We look forward to your application!

About the Workplace

”The Quality and Authority Department constitutes one of four overarching support functions in the Primary School Administration. The department's task is to create conditions for equality, legal certainty, and good goal achievement for students by providing qualified support and advice to the schools, the administration management, and the primary school board. The department coordinates various cross-administrative processes and also contributes to internal leadership and support within the administration. By producing high-quality materials for decision-making and analysis and identifying development opportunities, the Quality and Authority Department assists the principal in achieving both national and municipal goals. The department consists of three units; the Communications Unit, the Quality and Investigation Unit, and the School Placement Unit.”

The Primary School Administration – the city's largest administration with approx. 80 schools, 6,500 employees, and 36,000 students – offers a workplace for everyone. Here we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure that everyone gets a good work environment and invest in leadership. Together, we all work for the best school for every student!

Malmö City's operations are organized into 14 administrations. Our joint task is to create welfare and sustainable societal development. Together with the people of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here: https://site201.reachmee.com/malmostad/malmo.se/jobb (https://site201.reachmee.com/malmostad/malmo.se/jobb)

Information about the position

Employment type: Permanent

Scope: Full-time

Number of positions: 1

Start date: According to agreement

Other

Please note that in Malmö City, we have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you who are applying for a job with us. Your answers will become an important part of our selection work.

According to the Education Act, a certificate of no objection (extract from the police's criminal record and suspicion register) is required upon employment within preschool, school, and school-age childcare. To protect your personal integrity, we ask you not to attach your extract from the criminal record and suspicion register to your application to us. If it becomes relevant for the position you are applying for, we will request this later in the process. If you want to be prepared, the extract can be downloaded here: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of the people of Malmö.

To submit your application, click "Apply" below. If you have any questions regarding the position, contact the contact persons in the advertisement. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the contact person in the advertisement for an alternative application route.