Vacant job

Do you want a key role where you contribute every day to creating structure, quality, and excellent service in a socially vital operation? We are looking for you who are a confident and driven administrator and thrive in a role where you support managers, work closely with operations, and make a difference in everyday life.

About the role and us

As an administrator with responsibilities including executive support within Meal Service Varberg, you play a central role in supporting managers and ensuring efficient daily operations. You contribute to structure, follow-up, and coordination, collaborating closely with managers, team coordinators, employees, and other functions, with the goal of delivering high-quality service to patients, guests, and partners. The vision, values, and governing documents of Meal Service form the foundation of this assignment.

The work is varied and includes both administrative support and coordinating tasks. You support managers in matters concerning staffing, planning, follow-up, and daily operations.

A large part of the assignment involves scheduling and staffing, where you support the department manager in the scheduling system Tessa and are responsible for administering schedules based on operational needs. You register resources, ensure optimized staffing, create daily reports linked to sick and fit-to-work notifications, and prepare schedules for periods such as summer holidays and holidays. You also contribute to the development of scheduling processes and resource planning, working with both short-term and long-term staffing plans.

You have broad administrative responsibilities, handling documents, functional email inboxes, catalog updates, and meeting administration. You also work with error reports, statistical follow-ups, and other administrative tasks. The role includes administration during onboarding and offboarding of employment, ensuring that system access, IT, keys, and permissions are in order.

The work includes financial administration such as orders, invoice handling, month-end closing, and delivery approval in Agresso, as well as follow-up. You also contribute to the development of routines and working methods. The role involves customer contact related to catering, where you handle orders in Faciliate, communicate with customers, and ensure that work orders are handled correctly.

Qualifications

We are looking for you with at least a high school education and several years of experience in qualified administrative work. Experience with scheduling and staffing planning is required, as is the ability to work independently even when conditions change.

You have very good system proficiency and work comfortably with several digital tools, with an easy ability to learn new systems. Experience with Tessa, Agresso, or similar systems is meritorious, as is knowledge of labor law related to scheduling and staffing. Good knowledge of Swedish, both spoken and written, and a valid driver's license (Category B) are required.

As a person, you work in a structured, careful, and quality-conscious manner, with good ability to plan, prioritize, and handle multiple tasks simultaneously. Your working style is characterized by independence, responsibility, and self-drive. You have a service-oriented and professional attitude, are clear in your communication, and confident in making decisions. You have good collaboration skills while also thriving in independent work.

Great importance will be attached to personal suitability.

We warmly welcome your application!

Interviews are planned for week 34.

Reference checks are part of our recruitment process. If you are or have previously been employed by Region Halland, we may take internal references from your current or former manager. Reference checks are always preceded by dialogue with you as the applicant.

Our offer

It is important to us that you thrive and develop in your work.

Please read more about the benefits Region Halland offers you as an employee here.

Other

We are a smoke-free workplace.

About Region Halland

Region Halland is for everyone who lives and works here in Halland. We are over 8,000 employees within 370 different professions, all working to provide good healthcare and to promote growth and development. We are also responsible for public transport in Halland and drive issues in areas such as business, culture, and education. Our vision is "Halland – the best place to live," which means that Halland should become the best place to live, study, work, and run a business. We have come a long way, and we welcome you to join us on our journey! Read more about Region Halland's organization, our mission, and our vision.

>The pursuit of equality, diversity, and equal conditions is both a quality issue and a clear part of Region Halland's values.

Region Halland mobilizes all permanent staff in the event of war.

Region Halland primarily follows the central collective agreement HÖK (Main Agreement) with appendices such as AB (General Provisions); in some cases, the BEA agreement may also be used. HÖK with appendices can be found at www.skr.se.

To staffing and recruitment agencies and to you who are a salesperson:

We kindly but firmly decline direct contact with staffing and recruitment agencies as well as sellers of additional job advertisements. Region Halland has procured agreements.