Registrar at Syd Rescue Services

Syd Rescue Services is the rescue service for the municipalities of Burlöv, Eslöv, Kävlinge, Lund, Malmö, and Svedala. Our mission is to prevent accidents and to carry out rescue operations of various kinds quickly and efficiently. Every day, our employees perform interventions that impact the lives of others.

The position is located within the Communication and Administration Unit, which consists of a Senior Registrar, two communicators, and an Executive Secretary. The unit's mission is to provide professional and high-quality support to the operations, as well as to ensure accessible, transparent, and security-building information to citizens and stakeholders.

1 position(s).

Job Description

As a Registrar at Syd Rescue Services, your primary responsibility will be the ongoing registration and diary management of incoming and outgoing documents, mail handling, as well as managing and responding to inquiries from businesses, other authorities, and citizens.

This may involve, for example, working with cases in our document and case management system, Daedalos, staffing the association's email inbox, or handling the release of public documents. You will also work with simpler filing and destruction of documents in our archives. In addition to working in Daedalos, you will handle some administration regarding our agreements in Stratsys.

In your work, you will support colleagues and managers in matters related to documents, diary management, and archiving. An example of this could be supporting the dialogue regarding which information should be marked as confidential prior to potential release.

Your closest colleague will be our Senior Registrar, and together you will cover the daily operations of the administrative function and the diary. You will assist the Senior Registrar and the operations in various improvement projects, such as introduction to or training in public access and secrecy, as well as the Accessibility Directive and Plain Language Directive. You will also have the opportunity to contribute to the establishment of electronic archives and other digitalization projects, as well as various improvements within our case management.

Qualifications

We are looking for you who have at least a secondary education and a few years of experience working as a registrar, archive assistant, or a similar role that the employer deems relevant for the position. Within the scope of your service, you need to have worked with the release of public documents, case management, and supporting colleagues and managers in matters related to diary management, archiving, or similar.

If you have post-secondary education within the field of the position, e.g., a vocational higher education (YH) as a registrar, archive assistant, archivist, or similar that the employer deems relevant, this is meritorious.

If you have good experience working in case management systems, e.g., W3D3, Platina, or similar, this is also meritorious.

To be considered for the position, you must also have good knowledge of the regulations and processes within public administration, with a focus on the Public Access to Information and Secrecy Act, the Freedom of the Press Ordinance, and the Archives Act. You must also have good knowledge of the Office package.

It is meritorious if you have experience in planning and conducting training initiatives.

To succeed in the position, you need to have good pedagogical skills and a very good ability to collaborate with different types of people, as the position has many contact points both internally and externally.

You have experience in providing service at different levels and have a good attitude towards both internal and external stakeholders. You can work independently with a good ability to take initiative.

You have good knowledge of Swedish and are easy to express yourself in both speech and writing. You must also be careful, with a well-developed sense of order and accustomed to handling many parallel work tasks simultaneously. We will place great emphasis on personal suitability.

As travel between our stations occurs during work, you must have a valid driver's license (Category B).

Employment type: Permanent position.

Please note that at Syd Rescue Services, we have replaced the cover letter with selection questions. The purpose is to create a more inclusive recruitment process and a smoother candidate experience. Your answers constitute an important part of our selection work.

The position is classified in a security class; therefore, a security investigation and background check will need to be conducted before a formal offer is made. The position is located in Malmö at the central station with the address Drottninggatan 20.

We look forward to receiving your application!