Vacant job

Ref: 20261698

Job Description

We are currently temporarily expanding our teams at the School Placement Unit to prepare for the implementation of new systems and the development of our processes, addressing the needs we see in our operations. Therefore, we ask you: Do you want a key role where your expertise makes a difference for thousands of students every day? Then we are looking for you at the School Placement Unit!

As a Planning Secretary, you will serve as a vital link between guardians, schools, departments within the administration, and other municipal departments in Malmö City. Here, you will combine lawful administrative practice with citizen service in a role characterized by variety and responsibility.

You will work within the areas of school placement, school transport, and compulsory schooling. You will process, handle, administer, and make decisions in cases. As needed, you will also represent the committee in the Administrative Court. You provide secure support to the administration's schools and guide citizens primarily via email and phone with a professional attitude. You contribute to our improvement work by analyzing data, investigating, and turning insights into concrete actions that make our operations even better.

Qualifications

We are looking for you who have an academic degree with a social science focus or another degree that the employer deems equivalent. It is a requirement that you have at least 6 months of previous work experience in public administration, including administrative practice and decision-making. You must also have good ability and experience in familiarizing yourself with new systems. Good knowledge of Excel or Excel-based systems is an advantage.

Since the position involves many contact points both verbally and in writing, good Swedish language skills are required. As a person, you should be collaborative and able to independently plan and organize your work. You are structured and thrive in a work style characterized by service. To thrive and succeed in the role, it is also important that you have a flexible approach and the ability to prioritize your tasks.

We look forward to receiving your application!

About the Workplace

The Quality and Authority Department is one of four overarching support functions within the Primary School Administration. The department's mission is to create conditions for equality, legal certainty, and good goal achievement for students by providing qualified support and advice to schools, the administration management, and the primary school committee. The department coordinates cross-administrative processes and contributes to internal leadership and support. By producing high-quality materials for decision-making and analysis, as well as identifying development opportunities, the department assists the principal in achieving both national and municipal goals. The department consists of three units: the Communications Unit, the Quality and Investigation Unit, and the School Placement Unit.

The Primary School Administration is the city's largest administration, with approximately 80 schools, 6,500 employees, and 36,000 students. We offer a workplace for everyone. Here, we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure a good work environment and invest in leadership. Together, we all work for the best school for every student!

Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with the people of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here: malmo.se/jobb (https://malmo.se/jobb)

Information about the position

Employment type: Fixed-term employment until 2026-12-31

Scope: Full-time

Number of positions: 2

Start date: As soon as possible

Other

Please note that Malmö City has removed the personal letter from the application process and replaced it with selection questions. This is to ensure a more inclusive recruitment process and an efficient candidate experience. Your answers will become an important part of our selection work.

According to the Education Act, a certificate of good conduct (extract from the police's criminal and suspicion register) is required for employment in preschool, school, and school-age care. To protect your personal integrity, we ask you not to attach an extract from the criminal and suspicion register to your application. If it becomes relevant for the position you are applying for, we will request this later in the process. If you want to be prepared, the extract can be obtained here: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö City strives for its employees to represent the diversity found in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of the people of Malmö.

To submit your application, click "Apply" below. If you have any questions regarding the position, contact the persons listed in the advertisement. Your application documents are public records and are handled according to the principle of public access. If you have a decision regarding protected personal data, we ask you to contact the person listed in the advertisement for an alternative application route.