Do you want to help make Gävle even better?

At Gävle Municipality, we work together with dedication to provide our residents with a safe and inspiring environment. Here, you will find a workplace built on trust where you can develop professionally and grow as an individual. We look forward to receiving your application!

New system for increased safety

This autumn, a new access control system will be introduced at the Adult Education department as part of our ongoing work to create a secure school environment. In accordance with the new School Act, all schools must take measures to restrict unauthorized access during operating hours.

We are now looking for two receptionists/administrators who want to help establish this new function. You will play a key role in managing the access system for our students, while also serving as a professional face of the department by greeting and assisting visitors at the reception.

The Adult Education department welcomes approximately 3,800 students each year across five study starts. We offer both short courses of 5, 10, and 20 weeks, as well as multi-year vocational programs. This means a varied daily routine with many interactions with students, visitors, and colleagues.

Responsibilities

You will work together with a colleague and be responsible for managing student permissions in the access control system. You will also greet and guide students and visitors who come to the Adult Education department, including those meeting with study and career counselors or visiting the Infotorget.

Your main responsibilities include:

• Managing student permissions in the access system before and during study starts
• Registering and administering student data in Edlevo
• Handling administration related to students and access cards
• Greeting, guiding, and assisting visitors at the reception
• Collaborating with study and career counselors, teachers, administrators, and other staff within the department
• Contributing to the development of routines and working methods for the new reception and security function

Qualifications & Merits

We are looking for you who have:

• A completed upper secondary education
• At least 3 years of qualified administrative experience
• At least 2 years of qualified experience in customer service and reception/client-facing roles
• Good proficiency in working with digital systems
• Excellent verbal and written Swedish skills

The following qualifications are meritorious:

• Experience with student administrative systems, such as Edlevo
• Experience working in schools or other public sector organizations

Your Profile

To succeed in this role, you are:

• Service-oriented: You greet students, visitors, and colleagues in a professional, friendly, and solution-focused manner.
• Structured: You plan and organize your work well and can handle multiple tasks simultaneously.
• Flexible: You adapt easily when conditions change and enjoy developing new working methods.
• Collaborative: You work without hierarchy and contribute to a positive work environment.

A certificate of good conduct (extract from the criminal record register) must be provided before employment.

Employment Terms

Permanent position. Start date: 2026-11-01.

You are important to us! As an employee at Gävle Municipality, you enjoy benefits such as:

• Generous holiday terms. As a new employee, you also have the right to paid leave during your first year of employment.
• Subsidy for fitness and sports when employed for more than three months.
• Various insurances through our collective agreements, including health insurance and work injury insurance.

Read more about our benefits here: gavle.se/formaner (https://www.gavle.se/formaner)

Our Values

Quality, service, and collaboration are the key success factors in fulfilling our mission. To do the right things and act wisely in our daily work, we base our actions on our shared values.

Read more about us as an employer: gavle.se/jobbahososs (https://www.gavle.se/jobbahososs)

Learn more about our organization here: gavle.se/organisation (https://www.gavle.se/organisation)

Gävle Municipality is part of the Finnish-speaking administrative area. If you speak Finnish in addition to our other competency requirements, it may be an advantage.

Information for recruitment consultants and advertising sales: We kindly decline all contact regarding advertising and recruitment services.