Vacant job

About the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will become safer and more secure for everyone. We are the agency responsible for prisons, probation, remand prisons, and client transport.

The Unit for the Prison and Probation Service Service Center (KSC) is part of the headquarters and belongs to the Department for Prisons, Remand Prisons, and Probation. It provides support to the entire agency within economics and personnel administrative processes, as well as managing and developing them.

The position is located within the Section for Economic Administration. The section is responsible for supplier invoices, purchasing support, e-commerce, customer invoices, inmate funds, payment flows, ongoing accounting, fixed asset accounting, operational accounting, and year-end accounts.

Job Description

In your role as a case handler, you will support and guide the Swedish Prison and Probation Service's ordering organization in procurement and contract matters. You will be responsible for independently and with quality providing support in matters regarding purchases and orders from the operations. As needed, you will also carry out orders, calls, and purchases through ordering from existing contracts, direct procurement, and renewed competitive tendering up to 100,000 SEK. There are also instances where we perform direct procurements and renewed competitive tendering over 100,000 SEK within certain areas or after dialogue with the purchasing unit.

You will conduct training for designated ordering organizations and new managers, answer questions, and help them become confident in their roles regarding orders and purchases. Additionally, you will work with the ordering flow, logistics flow, and redistribution of costs for workwear as well as inmate clothing. The assignment also includes continuously working with the development and efficiency improvement of these current processes.

The role may, if necessary, include other tasks within the section, such as acting as a backup for the section's support phone.

Qualifications

We are looking for someone who is calm, attentive, and accommodating in their interactions. You work well with other people and contribute to a good work environment. You also adapt easily to changed circumstances. As a person, you see opportunities in changes and take responsibility for your task by structuring your approach yourself. Furthermore, you have a good understanding of people's different prerequisites for absorbing knowledge and have the ability to adapt the way you convey your message to the recipient.

It is important to us that you share the Swedish Prison and Probation Service's basic values regarding a humane view of humanity, respect for the individual, and belief in human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute, through your attitude, to ensuring that everyone is treated equally. We place great emphasis on personal suitability.

We are looking for someone who has:

• Higher Vocational Education (YH) in purchasing, or alternatively other education in purchasing combined with work experience that the Swedish Prison and Probation Service deems relevant.
• Experience in purchasing work
• Experience in teaching others and conducting training
• Ability to express yourself well in writing and speech in Swedish.

The following is also meritorious:

• Education within the Public Procurement Act (LOU)
• Experience with the purchasing system Visma Proceedo
• Experience with e-commerce and supplier management
• Good knowledge of Microsoft Office

Other Information

The Swedish Prison and Probation Service has chosen to remove the personal letter and replace it with selection questions relevant to the position. The answers to the selection questions and the CV form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high demands regarding suitability, judgment, security and confidentiality awareness, and that you follow applicable laws. This means that you uphold democratic values and the state values that apply to the Swedish Prison and Probation Service's operations.

Certain positions are classified for security, and a security investigation with register check will be conducted before a decision on employment is made. For some security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with different backgrounds and experiences. Read more about security investigation here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve war-time placement at the Swedish Prison and Probation Service. Read more about war-time placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for an even gender distribution and increased diversity.

To submit your application, click the application link in the advertisement. Questions about how to apply and upload your CV should be directed directly to Varbi. Questions about specific jobs are answered by the contact person specified in the advertisement.

We kindly but firmly decline direct contact from staffing and recruitment agencies as well as sellers of recruitment advertisements. The Swedish Prison and Probation Service has procured agreements.