Vacant job

Sapere Aude – Dare to be wise – is our motto. Our students and staff develop socially important knowledge that enriches the individual and the world. Our academic environment is characterized by curiosity, courage, and openness, with close connections between people, roles, subjects, and research. The foundation of our operations is gender equality, diversity, and a democratic perspective. We are located in Värmland, a nature-rich and culturally vibrant region where we act as a driver for sustainable development in close collaboration with society.

Karlstad University has approximately 1,400 employees and 18,700 students distributed across two inspiring campus environments in Karlstad and Arvika. Read more about us at: kau.se/jobb (https://kau.se/jobb)

Are you a meticulous team player with a strong sense of service, eager to meet our students and support the implementation of their examinations?

Description

The Division for Educational Support consists of the Unit for Internationalization and Collaboration, the Student Support Unit, and the Educational Services Unit. The latter handles the university's admissions, graduations, study administrative systems, and exam coordination.

We are now seeking 1–2 Educational Administrators for the Exam Coordination Unit. Your work will primarily involve tasks and the role of Chief Exam Invigilator. You will contribute to ensuring that examinations are conducted in a legally secure manner and that exam regulations are followed during the exam session, as well as ensuring that the exam experience is positive for the students. You will have a coordinating role towards other exam invigilators and act as the link between the invigilators and the staff at the Exam Coordination Unit.

Methods of conducting exams are evolving rapidly, with a focus on efficient and digital exam formats. Consequently, tasks and routines also change as new solutions are developed. Educational administrators and exam invigilators are important and active participants in this change process.

Responsibilities

The main responsibility is to maintain good order during the exam session, as well as monitoring and supervising students during the writing period. This includes, for example, attendance checks, entry control, and collection of completed exams. These are examples of tasks shared with all exam invigilators.

The role also includes serving as the Chief Exam Invigilator during written exams in lecture halls. The specific additional tasks in this role are primarily administrative matters concerning the preparation, execution, and follow-up of exams. You prepare the exam execution, answer questions, and instruct exam invigilators, teachers, and students as needed. You resolve any issues that may arise during the exam session and plan and manage the post-exam follow-up.

You must be well-versed in the regulations governing exams to provide clear information and instructions to students in both Swedish and English.

Exams are conducted both digitally and on paper, taking place on-site at Karlstad University's premises. You will be part of a team working together to provide students with a positive exam experience. Other administrative tasks may also occur.

Who are we looking for?

A high school diploma or equivalent is a requirement. Furthermore, current work experience in a service role or in tasks characterized by monitoring and control is required, or other experience deemed equivalent by the employer. Previous work or study at a university or college is meritorious.

To function and thrive in the role, sufficient knowledge and experience of computer usage is required. You must have good proficiency in Swedish and English (both oral and written).

Meeting with students is a large part of the job, so you need to have good service skills. To handle unforeseen situations that may arise, you must be stress-resistant and solution-oriented. It is also important that you are structured, meticulous, and have a good ability to collaborate with others in a group.

Note: You cannot be a student at the university and simultaneously hold a role as an exam invigilator at Karlstad University.

We place great emphasis on personal qualities.

Terms of Employment

The position is a permanent, full-time (100%) employment with irregular working hours, including weekdays and weekends, both daytime and evening. A probationary period may apply. Start date as soon as possible according to agreement.

Application

You apply via the university's web-based recruitment system, Varbi. You are responsible for ensuring the application is complete in accordance with the advertisement, that any documents in languages other than Swedish, Norwegian, Danish, or English are translated, and that your competence is documented in a way that allows for an objective, qualitative assessment. A complete application must be received by the deadline. An incomplete application may result in your competence not being assessed in all respects.

The application must include:

• Cover letter describing your qualifications in relation to the tasks
• CV
• Copies of relevant certificates confirming merits listed in the CV
• Statement of language skills (Swedish and English)

All documents you wish to be part of your application must be attached to the digital application. Name each uploaded document so it is clear what it contains.

Application deadline: 16 Aug 2026

Reference number: REK2026/171

We look forward to receiving your application!

Karlstad University has made a media plan for this recruitment and therefore declines contact with advertising sales and providers of recruitment services.