Vacant job

Are you a structured administrator with experience in transport and logistics? Do you thrive in a role where you can combine coordination, problem-solving, and international contact? Then this could be the next step in your career!

We are now looking for a Transport and Logistics Administrator for a long-term consultancy assignment with a well-known international industrial company in Malmö. Here, you will become an important part of an engaged team where you will work with transport administration, logistics processes, and continuous improvements in a global operation.

Your Responsibilities

In this role, you are responsible for ensuring efficient and high-quality transport flows by, among other things:

• 📦 Planning, coordinating, and following up on national and international transports
• 📄 Creating, reviewing, and administering transport and export documentation
• 🚚 Collaborating with carriers, freight forwarders, and internal functions to ensure efficient deliveries
• 💰 Reviewing transport invoices and ensuring correct cost allocation
• 📊 Contributing to the optimization of transport solutions and identifying opportunities for improvement
• 🏭 Supporting the operational logistics flow together with purchasing, production, and planning
• 🗂️ Ensuring documentation is archived according to current regulations
• 🤝 Participating in supplier follow-ups and supporting claims and quality issues
• ⚙️ Contributing to the development of processes, master data, and system support for the transport operation

✅ We are looking for someone who has

• 5 years of experience in transport, logistics, or trade administration
• Good understanding of international transport flows and transport documentation
• Experience working in TMS systems (advantageous if you have worked with nShift)
• Experience with invoice management and transport costs
• Good system proficiency and experience with business systems
• Very good knowledge of Swedish and English, both spoken and written
• Valid training/certification in ADR, IMDG, and IATA is highly advantageous

To succeed in the role, we believe you are

• ✔️ Structured and detail-oriented
• ✔️ Solution-oriented and used to prioritizing in a high-tempo environment
• ✔️ Service-oriented with good collaboration skills
• ✔️ Responsible and quality-conscious
• ✔️ Communicative and confident in contact with both internal and external stakeholders
• ✔️ Engaged in continuous improvement and streamlining of working methods

Practical Information

• 📍 Location: Malmö
• 🕒 Scope: Full-time (100%)
• 📆 Duration of assignment: Aug 3, 2026 – Aug 2, 2028
• 🏢 Workplace: On-site in Malmö

About Sway Sourcing

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Finance, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver customized recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a clear partner for companies that want to stay ahead in their recruitment.