Vacant job

Do you want to combine your studies with a rewarding part-time role at one of Sweden's leading energy companies? We are currently recruiting on behalf of Ellevio for a Technical Administrator who wants to become a key part of a socially critical project related to the development of the future electricity grid.

About the role

As a Technical Administrator, you will become part of a larger project within Ellevio where you support sub-project managers and project engineers by creating structure and ensuring that important project information is updated and accessible.

You will primarily work in Excel, Teams, and SharePoint to compile information, track changes, and update shared resources. The role also involves creating recurring status updates and reports used in the project's ongoing planning and meetings.

We are looking for someone who enjoys administrative tasks, works in a structured manner, and has an eye for detail. If you also have an interest in digitalization, automation, or smarter working methods, there are great opportunities to contribute ideas on how processes can be optimized over time.

The assignment is part-time, with a workload of approximately 1–2 days per week during the academic terms. The start date is after the summer, and the work is performed mainly on-site from Ellevio's office in Karlstad. There is a preference for scheduling the work primarily on Thursdays and Fridays.

NOTE. The position is security classified and requires a successful background check.

What we offer

• A rewarding part-time role at Ellevio, one of Sweden's leading energy companies
• The opportunity to combine studies with practical experience in technology and project administration
• The chance to contribute new ideas and improvements in areas such as automation and AI

Responsibilities

• Update and quality-assure information in Excel, Teams, and SharePoint
• Compile and maintain shared project resources
• Track changes and ensure information is up to date
• Create weekly status updates and KPI materials
• Support sub-project managers and project engineers with administrative tasks
• Contribute to developing and optimizing existing working methods

We are looking for you who

• Are studying at a post-secondary level within a technical field and have at least 1.5 years of studies remaining (as the project is expected to run through 2027), or alternatively have another main occupation of at least 50%
• Are available to work 1–2 days per week during the academic terms
• Have excellent knowledge of Swedish and English, both spoken and written
• Are comfortable working in Microsoft 365 and feel particularly confident in Excel
• Hold Swedish citizenship, as the position is security classified

It is meritorious if you have

• Previous experience in administrative work or project support
• Experience working in SharePoint and Teams
• An interest in technical solutions, digitalization, or process improvements
• Knowledge or a curious interest in AI, automation, or other tools that can streamline administrative workflows

To succeed in this role, you have the following personal qualities:

We believe you are a person who enjoys creating structure and finds it easy to keep order even when multiple information flows are happening simultaneously. You are meticulous and quality-conscious, while also being proactive and seeing opportunities for improvement in existing working methods. Since the role involves many contact points, it is also important that you are communicative and enjoy collaborating with others.

Our recruitment process

This recruitment process is handled by Academic Work, and our client's preference is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one is not needed. As a candidate, you bear the main responsibility for ensuring your application is complete when submitted. The recruitment process includes two selection tests: a personality test and a cognitive ability test. These tests are tools to help identify the candidate with the highest potential for the role, as well as to promote equality, diversity, and a fair recruitment process.

For our part-time positions, applicants must have another main occupation of at least 50%. Examples include studies, other employment, self-employment, parental leave, or similar.