Vacant job

Are you a structured administrator with experience working independently? We are currently looking for a driven Purchasing and Documentation Administrator for our client in Västerås. Selection is ongoing, apply today!

About the role

Our client is an internationally active player within the Swedish workshop and manufacturing industry. The company specializes in the design, development, and production of customized machines and advanced process equipment. The products are delivered to demanding industries with strict regulatory requirements, including the pharmaceutical, chemical, and food sectors. The operations are characterized by high quality, tailored solutions, and close collaboration between different internal functions.

In the role of Purchasing and Documentation Administrator, you will step into a central function to cover a parental leave. The position involves significant independent responsibility where you are expected to drive your daily processes autonomously. Since the role requires gathering information from various departments, we are looking for someone with professional integrity and a natural ability to set requirements and follow up on deadlines.

What we offer is a varied fixed-term position in a stable and forward-looking organization. This is an excellent opportunity for you who wish to deepen your knowledge within technical administration and purchasing in an international environment.

Responsibilities

The role is a combination of purchasing administration and technical documentation management, where you act as a bridge between sales, suppliers, and production. Your main areas of responsibility will be purchasing, documentation, and material certificates.

• Compile customer-specific documentation for unique products
• Execute purchases of components such as motors and seals based on quotations
• Manage and compile material certificate lists based on batch numbers
• Compare certificates with drawings to ensure technical compliance
• Follow up on deliveries and maintain ongoing contact with suppliers
• Create and update articles in the business system
• Participate in coordination meetings to drive the purchasing process forward

We are looking for someone who has

• Experience in administrative work, preferably within purchasing documentation and document management
• Good knowledge of Swedish, both spoken and written
• A structured work approach with the ability to set requirements in processes

It is an advantage if you have

• Knowledge of ISO certification
• Experience working with material certificates
• Education in purchasing, logistics, or similar
• Technical understanding, preferably for electric motors or similar

To succeed in the role, you have the following personal qualities:

To succeed and thrive in this role, we see that you are a self-starting, meticulous, and driven person who takes full ownership of your tasks. Finally, you are communicative and goal-oriented, with the ability to collaborate with and set requirements for colleagues and external parties in a professional yet firm manner to drive processes forward.

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply ongoing selection and will remove the advertisement when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one does not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.