Vacant job

Are you a skilled administrator who thrives on providing excellent service in a broad role with great variety? We would love to receive your application.

About the workplace

The schools of Helsingborg Municipality are a resource-rich and value-driven organization. As an employee, you will become an important part of our shared vision to create the best school for every child and student.

Brunnsparksskolan is a lovely and family-oriented small school located in Ramlösa Brunnspark, serving students in grades F-5. We aim to prepare all children for a changing world by creating the best school for each student. At our school, the relationship between adults and students is highly valued and characterized by openness and joy.

Read more about us at the link: https://helsingborg.se/grundskolor/brunnsparksskolan/ (https://helsingborg.se/grundskolor/brunnsparksskolan/)

Job Responsibilities

As an Administrative Coordinator, you play a crucial role in our operations. You ensure daily that everything runs smoothly for the school and the after-school care. Your tasks are highly varied and span a wide range of areas including HR processes, substitute teacher management, invoicing, student administration, diary management, and general administrative duties. You are responsible for supporting the school leadership and staff at Brunnsparksskolan, where you also serve on the steering group.

You work largely independently and act as the central, cohesive link between internal and external stakeholders, such as municipal departments, authorities, and contractors. You are also part of a team of administrators across our three school units, where you collaborate to drive the work forward. As the face of the school and the first point of contact for students, staff, and guardians, your attitude and treatment of others are decisive. Digital systems are your natural tools, and you navigate effortlessly and efficiently through programs such as Edlevo, Skola24, Personec P, QlikSense, and Teams to collect and manage the data that makes the whole operation possible.

What we offer

We offer you a varied, responsible, and stimulating job with opportunities for personal development. The workplace is smoke-free and health-conscious. As an employee, you receive an annual wellness allowance of 3,000 SEK.

Qualifications

To succeed in this role, we would like you to have:

• Post-secondary education in administration, service management, economics, or another field considered equivalent.
• Previous experience in administrative coordination, preferably within the education sector or public sector.
• Strong digital competence with the ability to quickly adapt to new systems and work efficiently in digital environments.
• Very good knowledge of Swedish and English, both spoken and written.

In terms of personality, you thrive in a role where you:

• Take significant personal responsibility, plan long-term, and are solution-focused.
• Are proactive and identify what needs to be done before being asked.
• Have many contact points and are motivated by a high-paced environment.
• Can smoothly switch between different needs, regulations, and operational areas.

Are you the missing piece of the puzzle? Then seize the opportunity and apply for the position.

We conduct rolling selections, so do not wait until the last day to submit your application. The position is subject to the condition that it does not need to be filled by existing permanent employees.

Working in Helsingborg Municipality

Do you want to help create a better city together with the citizens of Helsingborg? Then you should work for Helsingborg Municipality. Here you can use your creativity and drive to make life easier and safer for our residents, visitors, and businesses. Together with curious and helpful colleagues, you make a difference in people's lives, both today and in the future. A good job today, a better city tomorrow.

Read more about what it is like to work in the city here: https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/ (https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/)

Additional Information

Last date for application: 2026-06-23

Employment type: Permanent. A 6-month probation period may apply.

Scope: Full-time

Start date: As agreed

Number of positions: 1

At Helsingborg Municipality, we appreciate diversity. We strive for our employees to reflect our residents and value the contribution that gender balance and diversity bring to our operations.

The position is subject to the condition that it does not need to be filled by existing permanent employees.

If offered a position within preschool, school, or open after-school activities, you must present a valid extract from the police criminal record.

To ensure quality in the recruitment process at Helsingborg Municipality, we use the recruitment tool ReachMee. Therefore, we ask you to submit your application via ReachMee by clicking the application link in the ad. Your application must include a CV and other documents relevant to the position, such as educational certificates or professional licenses. You will also be asked to answer selection questions.

If you are a job seeker with protected personal data, please contact the hiring manager listed in the advertisement, who will guide you through a secure application process. Do not apply digitally via the application link.

As we have already decided on the recruitment channels we wish to use for this recruitment, we kindly but firmly decline to be contacted for further offers regarding competence mediation, advertising, and recruitment assistance.