Vacant job

Have you completed your conscription or worked as a GSS/K and are you curious about staff work at the operational level? Are you a driven, positive, and responsible team player? The Management Systems Division (OPL J6) of the Operations Command is now looking for a Staff Assistant. We offer work where you get the opportunity for personal development, to take significant personal responsibility, and to be challenged in a changing environment. We welcome your application!

About the Division

OPL J6 is responsible for management systems and cyber defense in the Swedish Armed Forces' operational activities, both nationally and internationally. The responsibility includes, among other things, communications, information systems, and signal security issues, as well as cyber security and cyber defense.

Main Duties

As a Staff Assistant at OPL J6, you will be placed at the Management Systems Section, but will provide support to the entire division with information management and administration. Collaboration with other divisions and units within the Operations Command and the Headquarters is expected, and other tasks may be added as needed.

In the role, you will among other things:

• support the division with information management in both email systems, in SharePoint (e.g., the case management system Vidar and in SWECCIS), and in physical documents.
• provide administrative support in connection with meetings and travel (e.g., room bookings, invitations, minutes).
• provide practical support to the division and act as a contact person for common functions at the Headquarters (e.g., regarding premises issues).
• participate in the division's training activities.

REQUIREMENTS

Qualifications

• Complete upper secondary education with passing grades
• Completed basic training with conscription with passing marks
• Good ability to express yourself in speech and writing in Swedish and English
• Good IT skills and proficiency in MS Office
• Swedish citizenship

Personal Attributes

To both thrive and fit into the role of Staff Assistant, we believe you are meticulous, responsible, structured, loyal, and have both a high level of security awareness and integrity. You have good cooperation skills and can and enjoy handling many different tasks simultaneously. You have the ability to work independently, as well as in a team, and can handle stressful situations in a professional manner. You are also keen to do your best, are quick to learn, goal-oriented, and service-minded. A prerequisite for performing the tasks well is that you are communicative and receptive. Great importance will be attached to personal suitability.

QUALIFICATIONS

• Position-specific training and/or previous service as a Staff Assistant
• Section Leader training from conscription/basic training
• Knowledge of the Swedish Armed Forces' IT systems and applications, PRIO/SAP, VIDAR, SWECCIS, ISUS, SHAREPOINT
• Completed basic course in security service
• Signal security training
• Completed basic course in staff service
• Previously employed within the Swedish Armed Forces
• Experience from work in other public administration
• Experience in service-oriented administrative work
• Knowledge of NATO systems and general experience of NATO processes and working methods
• Category B driver's license

OTHER

Employment type: GSS/K, the employment begins with a 6-month probationary period.

Employment level: Full-time

Work location: Stockholm

Start date: By agreement.

The position may involve travel as well as evening and weekend duty, which is normally planned well in advance.

As the position is classified, a security investigation with register check will be conducted. All employees in the Swedish Armed Forces are mobilized for war.

Collective agreement and benefits according to the Swedish Armed Forces' terms of employment.

Information about the position and the recruitment process:

Capt Joachim Hellquist, switchboard: 08 – 788 75 00.

Trade Union Representatives

SACO: Stefan Ungerth

SEKO: Monika Danielsson/Lise-Lotte Larsson

Swedish Defence Union, OFRS: Kjell Tetzlaff

OFRO: Roger Ericsson

The above contact persons can be reached via the switchboard at telephone 08-788 75 00.

Last day for applications

Welcome to submit your application no later than 2026-06-12. A CV and cover letter should be attached to the application for employment. If you proceed in the recruitment process, certified copies of grades and certificates must always be presented. Attach copies of grades and certificates that verify both civilian and military merits.

Applications for this position will only be accepted via the Swedish Armed Forces' website.

Information about the recruiting unit: The Chief of Defence and the Director General are located at the Headquarters. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. From 2023-01-01, the Headquarters consists of the Defence Staff, the Operations Command, the Military Intelligence and Security Service, as well as the Headquarters' Staff Division and independent supervision units. An employment with us involves placement in a security classification. Swedish citizenship is usually required. A security investigation with register check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be mobilized for war. The employment also includes an obligation to serve abroad. The meaning of this varies depending on the type of position. A CV and cover letter should be attached to the application for employment. If you proceed in the recruitment process, certified copies of grades and certificates must always be presented. Calls from external recruitment agencies and salespeople are declined.