Administrative Officer for Almers School, Varberg

We are Varberg Municipality, the employer who sees the potential in you. Here you get to make a difference, both for others and for yourself. We are driven by the idea of simplifying people's everyday lives and realizing their dreams. We do this with the help of knowledge, innovative courage, and a forward-looking spirit. Welcome to contribute to the work towards our vision – to become the creative hub of the west coast.

The Pre-school and Primary School Administration is one of Varberg Municipality's largest departments with nearly 2,200 employees. Within our areas of operation – pre-school, primary school, and child and student health services – we are here for children and students. Together, we shape the future.

Almers School is located in the south-eastern part of central Varberg. The school accommodates 375 students in grades 4–9. Almers School, together with Mariedal School, forms a school track for students in grades F–9. The school is surrounded by a large forest area that offers rich opportunities for outdoor activities.

1 position(s).

Job Responsibilities

We are now looking for an engaged and service-oriented administrative officer. With us, you will have a central role in the organization's operations and become a key link between students, staff, guardians, and management. The role involves being the face of the operation and providing broad and professional support in the various processes of the activity. Together with your colleagues within the administration, you will develop common routines and contribute to efficient and quality-assured operational support, where we together create a safe and professional environment for everyone we meet.

The tasks vary in complexity/difficulty, which means you can expect to work with both significant challenges and simple routine matters.

Of the 80% position, 60% is allocated to administrative tasks and the remaining 20% concerns additional pedagogical assignments.

Some examples of job responsibilities:

• Provide administrative support to the principal and staff.
• Student administration.
• Handling orders and invoices.
• Personnel administration and handling of substitutes.
• Scheduling.
• Mail, document handling, and other dispatch tasks.
• Support in administrative systems for staff and guardians.
• Review and update of routines and guidelines.

Qualifications

To succeed in the role, you are a good organizer who works carefully and responsibly. You have a service-oriented and attentive attitude in contact with students, guardians, and colleagues.

We place great importance on you having a genuine commitment to your assignment and that your personality and driving forces match our culture and values. By being communicative and having a drive to identify areas for improvement, you contribute to simplifying our administrative flows and creating a professional work environment.

To thrive and succeed in the assignment, you have:

• Relevant post-secondary education in, for example, personnel and payroll administration, economics, or other training we assess as equivalent.
• Very good ability to work in operational support IT systems.
• Very good knowledge of the Office package.
• Ability to express yourself simply, clearly, and correctly in both speech and writing.

It is meritorious if you have:

• Experience of administrative work in schools or pre-schools.
• Knowledge of legislation regarding public administration and document handling.

Terms of Employment

Salary: Monthly salary.
Employment type: Permanent position.
Duration: Permanent.

Varberg Municipality welcomes diversity and sees differences as a strength. We hope that you, as an applicant, can contribute with your background and competence. Welcome to read more about what it is like to work with us at: https://varberg.se/jobb-och-foretagande/jobb-praktik-och-ideellt-arbete/till-dig-som-ska-borja-hos-oss (https://varberg.se/jobb-och-foretagande/jobb-praktik-och-ideellt-arbete/till-dig-som-ska-borja-hos-oss)

Before employment with us, you need to show that you have the right to work in Sweden according to the Aliens Ordinance. This is done by proving citizenship in the EU/EEA or Switzerland, or by showing a work permit or exemption from it.

If you are offered employment within the Pre-school and Primary School Administration, you are required to show an extract from the criminal record register before the employment contract comes into force. You can order the correct criminal record extract via the following link: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The position is filled on the condition that it does not need to be taken over by permanent staff.