Vacant job

Lund University was founded in 1666 and is consistently ranked among the world's leading universities. We have approximately 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our strive to understand, explain, and improve our world and people's conditions.

Workplace Description

At the HR Section, you will be welcomed by a friendly and open atmosphere where competence, solution-focus, and a collaborative spirit shine through. We base our approach on being communicative, courageous, respectful, and business-oriented.

The Section's overarching mission is to drive the development of the University's employer policy, as well as the HR organization's overall mission and role at the University. We assist the University with the processes, tools, systems, and services within the HR area that enable and create conditions for well-developed leadership and employee engagement, which in turn contribute to the University reaching its goals. We are nearly 50 employees working with everything from business-close HR services, overarching employer support, system issues, to competence and executive supply. The Section's workplace is located on Sandgatan in central Lund.

The Business-Close HR Services Department provides business-close, consultative HR support, both operational and strategic, to the operations within Lund University that have chosen to avail themselves of the service. Those of us working in the department are a positive and competent team consisting of 9 HR Partners and 4 HR Administrators. We are centrally located in Lund together with other colleagues within the HR Section.

What We Offer

Lund University is a government agency, which means you receive special benefits, generous vacation time, and a favorable occupational pension.

We also have a flextime agreement that creates good conditions for balance between work and leisure. At the HR Section, we offer the possibility of remote work up to 2 days per week.

Read more on the University's website about being employed with us: Work with us (#)

Tasks and Responsibilities

You will work in an administrative function involving support and advice in personnel administrative matters for our operations. You will also work as a case handler in the University's recruitment system and payroll system.

Since the Business-Close HR Department enters into agreements with various operations, you need to be prepared to alternate between different clients within the University.

We are looking for an HR Administrator who thrives in the administrative role and has experience providing personnel administrative support. Your tasks include, among other things:

• providing advice and support in employment and personnel administrative matters
• processing recruitment and employment cases
• managing vacations, leave, honoraria, etc.
• monitoring and handling fixed-term employment and pension retirements
• being helpful with other common administrative tasks, such as diary registration and archiving

The tasks may change and develop over time in accordance with the needs of the business.

Qualifications

Requirements for the position are:

• University degree in HR or other education that the employer deems equivalent
• basic knowledge of labor law and recruitment
• good knowledge and experience of administrative systems and programs
• good knowledge of Swedish and English, both orally and in writing
• a non-hierarchical approach to your tasks and a very good ability to collaborate with many parties
• good teamwork skills, self-initiating, proactive, and service-oriented

Merits for the position are:

• experience and knowledge of Lund University's organization, administrative systems, and regulations
• experience from work within public administration
• experience in administrative HR work

Consideration will be given to how the applicant, through their experience and competence, is assessed to complement and strengthen the administrative work within the department.

Other

The University applies individual salary setting. Please state your salary expectations in your application.

The position is a temporary assignment starting on September 28, 2026, or as agreed, until September 28, 2027, or until the regular employee returns to work.

How to Apply

The position is applied for via the University's recruitment system. The application should include a cover letter explaining why you are interested in the position and how it matches your merits. The application should also include a CV, degree certificate or equivalent, and any other documents you wish to submit (copies of grades, reference contact details, recommendation letters, etc.).

We decline all contact from advertising sales, recruitment, and staffing agencies due to government procurement regulations.