Vacant job

Lund University was founded in 1666 and is consistently ranked among the world's leading higher education institutions. We have approximately 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our strive to understand, explain, and improve our world and the conditions of people.

Description of the workplace

At the HR section, you will be welcomed by a warm and open atmosphere where competence, solution-focus, and a collaborative spirit shine brightly. We base our approach on being communicative, courageous, respectful, and business-oriented.

The section's overarching mission is to drive the development of the university's employer policy, as well as the HR organization's overall mission and role at the university. We assist the university with the processes, tools, systems, and services within the HR area that enable and create conditions for well-developed leadership and employment, which in turn contribute to the university achieving its goals. We are nearly 50 employees working with everything from business-close HR services, overarching employer support, system issues, to competence and executive supply. The section's workplace is located on Sandgatan in central Lund.

The Division for Business-Close HR Services provides business-close consultative HR support, both operational and strategic, to the operations within Lund University that have chosen to avail themselves of the service. We who work in the division are a positive and competent team consisting of 9 HR Partners and 4 HR Administrators. We are located centrally in Lund together with other colleagues within the HR Section.

We offer

Lund University is a government agency, which means you receive special benefits, generous vacation time, and a favorable occupational pension.

We also have a flexible working hours agreement that creates good conditions for balance between work and leisure. At the HR section, we offer you the possibility of remote work up to 2 days per week.

Read more on the university's website about being employed with us: Work with us (#)

Tasks and responsibilities

You will work in an administrative function involving support and advice on personnel administrative matters for our operations. You will also work as a case handler in the university's recruitment system and payroll system.

Since the Division for Business-Close HR enters into agreements with various operations, you should be prepared to alternate between different clients within the university.

We are looking for an HR Administrator who thrives in the administrative role and has experience providing personnel administrative support. Your tasks include, among other things:

• giving advice and support in employment and personnel administrative matters
• processing recruitment and employment cases
• managing holidays, leave, fees, etc.
• monitoring and handling fixed-term employment and pension retirements
• being helpful with other common administrative tasks, such as registration and archiving.

The tasks may change and develop over time in accordance with the needs of the business.

Qualifications

Requirements for the position are:

• A university degree in HR or other education that the employer deems equivalent
• basic knowledge of labor law and recruitment
• good knowledge and experience of administrative systems and programs
• good knowledge of Swedish and English, both orally and in writing
• an unpretentious approach to your tasks and a very good ability to collaborate with many parties
• good teamwork skills, self-initiating, proactive, and service-oriented.

Merits for the position are:

• experience and knowledge of Lund University's organization, administrative systems, and regulations
• experience from working within public administration
• experience in administrative HR work.

Consideration will be given to how the applicant, through their experience and competence, is assessed to complement and strengthen the administrative work within the division.

Other

The university applies individual salary setting. Please state your salary expectations in your application.

The position is a temporary vacancy starting on September 28, 2026, or as agreed, until September 28, 2027, or until the regular employee returns to work.

How to apply

The position is applied for via the university's recruitment system. The application should include a cover letter explaining why you are interested in the position and how it matches your merits. The application should also include a CV, degree certificate or equivalent, and any other documents you wish to submit (copies of grades, reference details, recommendation letters, etc.).

We decline all contact from advertising sales, recruitment, and staffing agencies due to public procurement regulations.