Vacant job

Department of Computer and System Sciences. With over 200 employees and 4,500 students, the Department of Computer and System Sciences (DSV) is a strong and dynamic research and educational environment. The subject of computer and system sciences spans technology, humanities, social sciences, and behavioral sciences, with significant relevance to how we should live today and in the future. Our research focuses on how IT should be designed to be useful for people, organizations, and entire societies.

More information about us can be found at: Department of Computer and System Sciences (#).

We need to strengthen our team working with the administration and implementation of examinations at the department.

Responsibilities

Your responsibilities will include the administration and implementation of examinations at the department, acting as a bridge between administration and IT support/development, and ensuring that examinations are conducted in a professional and secure manner. This involves, among other things, planning, scheduling, and monitoring to ensure there are enough exam invigilators on duty for each individual exam. Late cancellations and sick leave are recurring challenges in the operations. The work takes place within given frameworks but requires you to prioritize, make quick decisions, and find solutions in an ongoing flow. You will become a key person for both students and teachers.

The main tasks include:

• Conducting examinations at the department, both traditional paper-and-pencil exams and digital examinations,
• Leading a team of up to 40 exam invigilators during large hall exams,
• Administering and planning examinations at the department,
• Contributing to the introduction and training of exam invigilators, as well as the development of staffing processes,
• Providing support for both pedagogical and technical development required when introducing digital examinations – both on-site and remotely.

You are expected to plan and perform your tasks independently based on given guidelines, in collaboration with teachers and other staff. The workload varies, and during periods such as the start and end of terms, the workload can be high; therefore, it is important to be able to prioritize during peak times.

Since exams are often held in the evenings and on weekends, you should be able to be on-site in Kista during these times, at least during certain periods.

Other administrative tasks within the unit may occur.

Qualifications

We are looking for someone with a strong interest in working with the administration of education and examinations within universities/higher education. You enjoy providing good service and thrive with many contact points. In this role, it is important to be engaged, meticulous, and to act in a legally secure manner.

Requirements

• Upper secondary school diploma or equivalent education assessed by the employer as equivalent.
• Experience in administrative work.
• Documented experience working with the administration of examinations within higher education.
• Very good computer skills and knowledge of the Office suite.
• Good ability to express yourself verbally and in writing in both Swedish and English.

Merits

• Experience with administrative systems such as Ladok, NyA, SISU, Daisy.
• Experience handling anonymous exams.
• Experience administering exams given remotely.

Personal qualities

Since there is a wide variety of tasks you handle, it is important that you are well-organized. To succeed in the role, we want you to be service-oriented and engaged. You enjoy working solution-focused and have the ability to prioritize among emerging issues. Great emphasis will be placed on personal suitability.

About the Position

The position is permanent, full-time, with a six-month probationary period. Stockholm University applies individual salary setting. Start date according to agreement.

What We Offer

Here you will experience the dynamics of the interaction between higher education and research, making Stockholm University an exciting and creative environment. You will work in an international environment and enjoy favorable terms.

Stockholm University strives to be a workplace free from discrimination, offering equal rights and opportunities for everyone.

Contact

Further information is provided by Study Director Stefan Möller, [email protected].

Application

You apply for the position via Stockholm University's recruitment system. As an applicant, you are responsible for ensuring the application is complete and available to the university by the last application date.

Instructions for applicants can be found on the website: how to apply for a position (#).

Stockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and truth-seeking.