Vacant job

About the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will become safer and more secure for everyone. We are the agency responsible for prisons, probation, remand prisons, and client transport.

Job Description

As an Administrator at the Swedish Prison and Probation Service, you serve in a support function within a team working with client cases by registering and processing client documents such as decisions, judgments, and more. The administration is responsible for archives, diaries, mail handling, orders, as well as managing incoming emails for the agency. The role also includes other common administrative tasks. As an Administrator, you will also have contact with external parties, representing the Swedish Prison and Probation Service to partners and the public. The duties require knowledge of the principle of public access to official records while ensuring that confidentiality is maintained. You are subject to the security measures applicable at the workplace.

Qualifications

To thrive and succeed in this role, it is important that you share the Swedish Prison and Probation Service's core values regarding a humane view of humanity, respect for the individual, and the belief that people are capable of development. You are aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, your attitude should contribute to ensuring that everyone is treated equally. We place great emphasis on personal suitability.

We are looking for someone who has:

• Work experience, including seasonal employment, temporary positions, or self-employment (internships and volunteer work are not considered equivalent to employment).
• Experience working with administrative tasks or administration.
• Completed upper secondary education with final grades/diploma, preferably (but not necessarily) with a social science focus.
• Good knowledge of public administration, including the Public Access to Information and Secrecy Act (Offentlighets- och sekretesslagen).
• Good knowledge of public access and secrecy, including relevant legislation in this area.
• Good ability to express yourself in Swedish, both orally and in writing.
• Good computer skills, including proficiency in the Office package.

The following qualifications are also meritorious:

• Work experience in administrative work within public administration; experience from the justice system is particularly advantageous.
• Post-secondary education in public administration, public access and secrecy, law, or other post-secondary education deemed relevant by the Swedish Prison and Probation Service for the position.
• Work experience with cases related to the court process.
• Work experience with diary registration (diarieföring).
• Work experience with the systems Platina, KVR, and Proceedo.

Other Information

The Swedish Prison and Probation Service has chosen to remove the cover letter and replaced it with selection questions relevant to the position. Answers to the selection questions and your CV form the basis for determining if you are qualified to proceed in the process.

To be considered for employment with the Swedish Prison and Probation Service, you must meet high requirements regarding suitability, judgment, security and secrecy awareness, and adherence to current laws. This means you uphold democratic values and the state values that apply to the Swedish Prison and Probation Service's operations.

Certain positions are classified for security, and a security check with register control will be conducted before a decision on employment is made. Swedish citizenship is required for some security-classified positions. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security checks here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve mobilization (krigsplacering) at the Swedish Prison and Probation Service. Read more about mobilization here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click the application link in the advertisement. Questions about how to apply and upload your CV should be directed to Varbi. Questions about specific jobs are answered by the contact person specified in the advertisement.

We kindly but firmly decline direct contact from staffing and recruitment agencies as well as sellers of recruitment advertisements. The Swedish Prison and Probation Service has purchased agreements.

Open to All
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.